Washington State Parks Blewett Pass Trail System Snowmobile Trail Grooming RFP 527-315 2026
Washington State Parks and Recreation CommissionState · Lacey, WA- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Contract term
- 5 years
- Primary contact
- Danielle Ansell
The 30-second brief
The Washington State Parks and Recreation Commission's Winter Recreation Program is soliciting proposals from qualified firms to provide trail grooming services for approximately 70 miles of designated snowmobile trails within the Okanogan-Wenatchee National Forest in Kittitas and Chelan Counties. The contract covers the Blewett Pass trail system for a five-winter season term (typically December 1 through March 31), with a potential 10-year total relationship. Required equipment includes snow groomers with closed, heated cabs, tillers, drags, or compactor bars capable of a 10-foot wide finished surface. Bidders must be registered in the Washington Electronic Business Solutions (WEBS) system and hold a Universal Business Identifier (UBI). A virtual pre-bid conference is scheduled for September 10, 2026. Proposals are evaluated based on equipment, experience, plan of operation, and price, with a 10-point preference for Washington Small or Veteran-Owned businesses.
Bidder's Certifications, Bidder's Profile, List and description of Equipment with Photos, Back-up Plan for Equipment Failure, Proof of Ownership/Control of Equipment, Bid Price/Cost Sheet, Experience, Plan of Operation, Capacity to carry out the contract, Subcontracting not Authorized Statement, Letters of Reference
Equipment (35 points), Pricing (30 points), Experience and Capacity (25 points), Small/Veteran-Owned Business (10 points)
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Summary
The Washington State Parks and Recreation Commission's Winter Recreation Program is soliciting proposals from qualified firms to provide trail grooming services for approximately 70 miles of designated snowmobile trails within the Okanogan-Wenatchee National Forest in Kittitas and Chelan Counties.
The contract covers the Blewett Pass trail system for a five-winter season term (typically December 1 through March 31), with a potential 10-year total relationship. Required equipment includes snow groomers with closed, heated cabs, tillers, drags, or compactor bars capable of a 10-foot wide finished surface. Bidders must be registered in the Washington Electronic Business Solutions (WEBS) system and hold a Universal Business Identifier (UBI). A virtual pre-bid conference is scheduled for September 10, 2026. Proposals are evaluated based on equipment, experience, plan of operation, and price, with a 10-point preference for Washington Small or Veteran-Owned businesses.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Bidder's Certifications
- Bidder's Profile
- List and description of Equipment with Photos
- Back-up Plan for Equipment Failure
- Proof of Ownership/Control of Equipment
- Bid Price/Cost Sheet
- Experience
- Plan of Operation
- Capacity to carry out the contract
- Subcontracting not Authorized Statement
- Letters of Reference
REQUIRED ATTACHMENTS
4- Appendix A
- Appendix B
- Appendix C
- Appendix D
REQUIRED STAFFING
operator labor
- Submit to
- [email protected]
- Scope location
- Kittitas County, WA
Questions about this RFP
How do I respond to this RFP from Washington State Parks and Recreation Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Danielle Ansell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington State Parks and Recreation Commission in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Danielle Ansell. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: operator labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bidder's Certifications, Bidder's Profile, List and description of Equipment with Photos, Back-up Plan for Equipment Failure, Proof of Ownership/Control of Equipment, Bid Price/Cost Sheet, Experience, Plan of Operation, Capacity to carry out the contract, Subcontracting not Authorized Statement, Let. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Equipment (35 points), Pricing (30 points), Experience and Capacity (25 points), Small/Veteran-Owned Business (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington State Parks and Recreation Commission?
All active and historical solicitations from Washington State Parks and Recreation Commission are tracked and searchable. As a state agency, Washington State Parks and Recreation Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Appendix C, Appendix D. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Washington State Parks and Recreation Commission for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kittitas County, WA. Review the full solicitation for detailed scope requirements.