Washington State Administrative Office of the Courts - Washington State Multi-Conference RFP #2026-10-15
Washington Administrative Office of the CourtsState · Olympia, WA- Due
- Dec 7, 2026
- 36 days left
- Posted
- Oct 15, 2026
- Contract term
- 3 years
- Primary contact
- Robin Toth
The 30-second brief
The Washington State Administrative Office of the Courts (AOC) Education Team seeks competitive proposals from various conference venues, hotels, and resorts to provide lodging accommodations, meeting space, catering, and audiovisual services across five categories ranging from large programs (150-225 attendees) to a vendor pool. Named assets and programs include the Superior Court Judges' Spring Program (SCJA), District and Municipal Court Judges' Spring Program (DMCJA), Appellate Spring Program, and Judicial College, rotating through regions in Washington State. Requirements include direct-bill lodging at prevailing per diem rates, ADA-compliant meeting spaces, staging, and flexible food and beverage service. The submission deadline is December 7, 2026, at 3:00 p.m. PST, with a virtual pre-bid conference scheduled for October 29, 2026. Contracts will be awarded based on best overall value to the agency.
Qualifications, capabilities, efficiency, experience, reliability, responsibility, integrity, quality of proposed services and deliverables, timeliness, cost and potential impact on AOC needs
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Summary
The Washington State Administrative Office of the Courts (AOC) Education Team seeks competitive proposals from various conference venues, hotels, and resorts to provide lodging accommodations, meeting space, catering, and audiovisual services across five categories ranging from large programs (150-225 attendees) to a vendor pool.
Named assets and programs include the Superior Court Judges' Spring Program (SCJA), District and Municipal Court Judges' Spring Program (DMCJA), Appellate Spring Program, and Judicial College, rotating through regions in Washington State. Requirements include direct-bill lodging at prevailing per diem rates, ADA-compliant meeting spaces, staging, and flexible food and beverage service. The submission deadline is December 7, 2026, at 3:00 p.m. PST, with a virtual pre-bid conference scheduled for October 29, 2026. Contracts will be awarded based on best overall value to the agency.
EVALUATION CRITERIA
10- Qualifications
- Capabilities
- Efficiency
- Experience
- Reliability
- Responsibility
- Integrity
- Quality of proposed services and deliverables
- Timeliness
- Cost and potential impact on AOC needs
REQUIRED ATTACHMENTS
4- Signed Proposal Submission Letter
- Signed Bidder Certifications and Assurances Letter
- Bidder Questionnaire Form
- Bidder Proposal Attachment D
- Submit to
- [email protected]
- Scope location
- Olympia, WA
- Reported agency
- Washington State Administrative Office of the Courts
Questions about this RFP
How do I respond to this RFP from Washington Administrative Office of the Courts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Robin Toth.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington Administrative Office of the Courts in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robin Toth. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, capabilities, efficiency, experience, reliability, responsibility, integrity, quality of proposed services and deliverables, timeliness, cost and potential impact on AOC needs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington Administrative Office of the Courts?
All active and historical solicitations from Washington Administrative Office of the Courts are tracked and searchable. As a state agency, Washington Administrative Office of the Courts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 7, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signed Proposal Submission Letter, signed Bidder Certifications and Assurances Letter, Bidder Questionnaire Form, Bidder Proposal Attachment D. Review the full document from Washington Administrative Office of the Courts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Olympia, WA. Review the full solicitation for detailed scope requirements.