Washington County Public Schools - Bulk Motor Oil and Fluids - BID 2027-24 (2026)
Washington County Public SchoolsSchool · Hagerstown, MD- Due
- Dec 1, 2026
- 20 days left
- Posted
- Oct 29, 2026
- Contract term
- 1 year
- Primary contact
- Scott Bachtell
- (301) 766-2840
The 30-second brief
Washington County Public Schools seeks bids for the supply and delivery of bulk motor oil and fluids for its Transportation Department on an as-needed basis. The solicitation covers synthetic blend motor oil (10W-30, 5W-30), diesel exhaust fluid (DEF), antifreeze, transmission fluid, gear oil, and on-road extreme pressure grease. Deliveries will be made F.O.B. Destination to the WCPS Bus Garage located at 820 Commonwealth Ave., Hagerstown, MD 21740. Proposals are due by December 1, 2026, at 11:30 AM Eastern Time, following a written questions deadline of November 6, 2026.
Synthetic Blend Motor Oil 10W-30; Synthetic Blend Motor Oil 5W-30; Diesel Exhaust Fluid (DEF); Antifreeze 55 Gallon Drum; Transmission Fluid 55 Gallon Drum; Gear Oil 5 Gallon Pail; Grease 120 Pound Drum
Lowest responsible bidder
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Summary
Washington County Public Schools seeks bids for the supply and delivery of bulk motor oil and fluids for its Transportation Department on an as-needed basis.
The solicitation covers synthetic blend motor oil (10W-30, 5W-30), diesel exhaust fluid (DEF), antifreeze, transmission fluid, gear oil, and on-road extreme pressure grease. Deliveries will be made F.O.B. Destination to the WCPS Bus Garage located at 820 Commonwealth Ave., Hagerstown, MD 21740. Proposals are due by December 1, 2026, at 11:30 AM Eastern Time, following a written questions deadline of November 6, 2026.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
7- Synthetic Blend Motor Oil 10W-30
- Synthetic Blend Motor Oil 5W-30
- Diesel Exhaust Fluid (DEF)
- Antifreeze 55 Gallon Drum
- Transmission Fluid 55 Gallon Drum
- Gear Oil 5 Gallon Pail
- Grease 120 Pound Drum
REQUIRED ATTACHMENTS
6- Price Bid Forms
- Bid/Proposal Affidavit
- Contract Affidavit
- Specification
- Price
- Addenda Signature Acknowledgment
- Submit to
- Washington County Public Schools, Center for Education Services, 10435 Downsville Pike, Hagerstown, MD 21740
- Duration
- 48 months
- Scope location
- Hagerstown, MD
Questions about this BID
How do I respond to this Bid from Washington County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Washington County Public Schools, Center for Education Services, 10435 Downsville Pike, Hagerstown, MD 21740. For questions, contact Scott Bachtell.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Washington County Public Schools in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Bachtell at (301) 766-2840. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Synthetic Blend Motor Oil 10W-30; Synthetic Blend Motor Oil 5W-30; Diesel Exhaust Fluid (DEF); Antifreeze 55 Gallon Drum; Transmission Fluid 55 Gallon Drum; Gear Oil 5 Gallon Pail; Grease 120 Pound Drum. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington County Public Schools?
All active and historical solicitations from Washington County Public Schools are tracked and searchable. As a school agency, Washington County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Bid Forms, Bid/Proposal Affidavit, Contract Affidavit, Specification, Price, and Addenda Signature Acknowledgment. Review the full document from Washington County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hagerstown, MD. Review the full solicitation for detailed scope requirements.