Washington County Free Library - Network Infrastructure Turnkey Replacement - RFP WCFL_2026-NE (2026)
Washington County Free LibraryLibrary District · Hagerstown, MD- Due
- Dec 1, 2026
- 20 days left
- Posted
- Oct 7, 2026
- Contract term
- 5 years
- Primary contact
- Ian Seibert
The 30-second brief
Washington County Free Library (WCFL) requests proposals for a complete turnkey replacement of its existing Cisco Meraki-based network environment and UPS power-backup equipment. The scope of work encompasses procurement, configuration, and installation of Wi-Fi 7 indoor and outdoor wireless access points (Cisco CW9174I and CW9177E), 48-port and 24-port PoE access switches (Cisco Catalyst 9300-M series), 10 GbE switches, high-availability security appliances/firewalls (Cisco 8000 series / Meraki MX OS), cellular teleworker gateways, and lithium-ion UPS systems (APC Smart-Units) across the central library and seven branch locations in Washington County, MD. Project deliverables include hardware, 5-year cloud-management and security licensing, migration services, testing, documentation, and staff training. The project intends to seek E-rate Category Two support. Proposals are due by December 1, 2026, at 5:00 PM EST, with a mandatory pre-proposal bidder conference and site walkthrough on November 3, 2026.
27 Cisco CW9174I indoor APs, 2 Cisco CW9177E outdoor APs, 17 Cisco C9300-48UN-M switches, 4 Cisco C9300X-48TX-M switches, 14 Cisco C9300-24P-M switches, 7 Cisco C8121-G2-MX branch firewalls, 2 Cisco C8355-G2-MX central HA firewalls, 3 Cisco Meraki Z4C teleworker appliances, 6 Hagerstown lithium-ion UPS systems, 7 branch lithium-ion UPS systems, 5-year cloud management and security licensing for all hardware
Price of E-rate ELIGIBLE goods and services (30%), Price of other/ineligible costs and total cost of ownership (10%), Relevant experience / past performance / references (15%), Personnel qualifications and professionalism (10%), Technical solution / turnkey compliance (10%), E-rate process support and SPI capability (10%), Energy efficiency / operational savings (5%), Maryland-based company preference (5%), Project management / implementation plan (5%)
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Summary
Washington County Free Library (WCFL) requests proposals for a complete turnkey replacement of its existing Cisco Meraki-based network environment and UPS power-backup equipment.
The scope of work encompasses procurement, configuration, and installation of Wi-Fi 7 indoor and outdoor wireless access points (Cisco CW9174I and CW9177E), 48-port and 24-port PoE access switches (Cisco Catalyst 9300-M series), 10 GbE switches, high-availability security appliances/firewalls (Cisco 8000 series / Meraki MX OS), cellular teleworker gateways, and lithium-ion UPS systems (APC Smart-Units) across the central library and seven branch locations in Washington County, MD. Project deliverables include hardware, 5-year cloud-management and security licensing, migration services, testing, documentation, and staff training. The project intends to seek E-rate Category Two support. Proposals are due by December 1, 2026, at 5:00 PM EST, with a mandatory pre-proposal bidder conference and site walkthrough on November 3, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- 27 Cisco CW9174I indoor APs
- 2 Cisco CW9177E outdoor APs
- 17 Cisco C9300-48UN-M switches
- 4 Cisco C9300X-48TX-M switches
- 14 Cisco C9300-24P-M switches
- 7 Cisco C8121-G2-MX branch firewalls
- 2 Cisco C8355-G2-MX central HA firewalls
- 3 Cisco Meraki Z4C teleworker appliances
- 6 Hagerstown lithium-ion UPS systems
- 7 branch lithium-ion UPS systems
- 5-year cloud management and security licensing for all hardware
REQUIRED ATTACHMENTS
14- Company experience and qualifications
- Technical personnel identification
- 3 customer references
- Technical solutions and statement of work
- Bill of materials and pricing
- E-rate eligibility worksheet
- Service Provider Identification Number (SPIN)
- E-rate invoicing capability statement
- Subcontractor identification
- Deviations and exceptions
- Manufacturer documentation for equivalents
- Project schedule
- Warranty and support description
- Vendor Certifications and Signature form
- Submit to
- [email protected] / Washington County Free Library, Attn: Ian Seibert - RFP Proposals, 100 S. Potomac Street, Hagerstown, MD 21740
- Scope location
- Hagerstown, MD
Questions about this RFP
How do I respond to this RFP from Washington County Free Library?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] / Washington County Free Library, Attn: Ian Seibert - RFP Proposals, 100 S. Potomac Street, Hagerstown, MD 21740. For questions, contact Ian Seibert.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington County Free Library in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ian Seibert. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 27 Cisco CW9174I indoor APs, 2 Cisco CW9177E outdoor APs, 17 Cisco C9300-48UN-M switches, 4 Cisco C9300X-48TX-M switches, 14 Cisco C9300-24P-M switches, 7 Cisco C8121-G2-MX branch firewalls, 2 Cisco C8355-G2-MX central HA firewalls, 3 Cisco Meraki Z4C teleworker appliances, 6 Hagerstown lithium-ion. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price of E-rate ELIGIBLE goods and services (30%), Price of other/ineligible costs and total cost of ownership (10%), Relevant experience / past performance / references (15%), Personnel qualification..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington County Free Library?
All active and historical solicitations from Washington County Free Library are tracked and searchable. As a library district agency, Washington County Free Library regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company experience and qualifications, Technical personnel identification, 3 customer references, Technical solutions and statement of work, Bill of materials and pricing, E-rate eligibility worksheet. Review the full document from Washington County Free Library for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hagerstown, MD. Review the full solicitation for detailed scope requirements.