Washington County By Mail Election Services RFP 2025
Washington CountyCounty · St. George, UT- Due
- Nov 7, 2025
- Deadline passed
- Posted
- Sep 5, 2025
- Contract term
- 1 year
- Primary contact
- Genna Goodwin
- (435) 301-7240
The 30-second brief
Washington County is seeking proposals from qualified print vendors to provide by-mail ballot printing and associated services. The contract will cover election administration for the county.
Ballots, Outer Envelope, Inner (Return) Envelope, Informational Insert, Test Deck Ballot Sets, Assembly and Mail Preparation, Ballot Setup, Delivery to County or USPS
Design experience with related/similar projects, Approach and attitude toward the project, Performance – ability to meet the Scope of Work, References, Overall Proposed Cost
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Summary
Washington County is seeking proposals from qualified print vendors to provide by-mail ballot printing and associated services. The contract will cover election administration for the county.
EVALUATION CRITERIA
5- Design experience with related/similar projects
- Approach and attitude toward the project
- Performance – ability to meet the Scope of Work
- References
- Overall Proposed Cost
REQUIRED DELIVERABLES
8- Ballots
- Outer Envelope
- Inner (Return) Envelope
- Informational Insert
- Test Deck Ballot Sets
- Assembly and Mail Preparation
- Ballot Setup
- Delivery to County or USPS
REQUIRED ATTACHMENTS
7- Cover letter/executive summary
- Organizational chart
- Resumes of key members
- Vendor representative contact info
- References
- Proposal detailing approach
- Fee schedule
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Utah, Nevada
Questions about this RFP
How do I respond to this RFP from Washington County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 7, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Genna Goodwin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington County in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Genna Goodwin at (435) 301-7240. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ballots, Outer Envelope, Inner (Return) Envelope, Informational Insert, Test Deck Ballot Sets, Assembly and Mail Preparation, Ballot Setup, Delivery to County or USPS. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Design experience with related/similar projects, Approach and attitude toward the project, Performance – ability to meet the Scope of Work, References, Overall Proposed Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington County?
All active and historical solicitations from Washington County are tracked and searchable. As a county agency, Washington County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter/executive summary, organizational chart, resumes of key members, vendor representative contact info, references, proposal detailing approach, fee schedule. Review the full document from Washington County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Utah, Nevada. Review the full solicitation for detailed scope requirements.