Warrenton Fire Protection District Snow and Ice Removal Services RFP WFPD-2026-SNOW-01 - Three Stations
Warrenton Fire Protection DistrictFire District · Warrenton, MO- Due
- Nov 2, 2026
- 5 days left
- Contract term
- 1 year
- Primary contact
- Christy Benn
- (636) 456-8935 ext 1000
The 30-second brief
The Warrenton Fire Protection District solicits sealed proposals for snow and ice removal, deicer application, salt application, pretreatment, plowing, sidewalk clearing, and related winter maintenance at three fire stations in Warrenton, Missouri. Services include apparatus aprons, overhead-door approaches, driveways, entrances, exits, parking areas, and emergency exits, requiring 24/7 priority apparatus access and compliance with specified snowfall trigger response standards. The contract term runs from November 1, 2026, to March 31, 2027, with up to two additional one-year renewal periods by mutual agreement. Proposals are due by November 2, 2026, at 4:00 PM, and must be submitted to 606 Fairgrounds Road, Warrenton, MO 63383. Vendors must provide proof of commercial general liability insurance ($1,000,000 per occurrence / $2,000,000 aggregate), commercial auto liability, and workers' compensation.
Station 1 per-event snow plowing, Station 2 per-event snow plowing, Station 3 per-event snow plowing, Station 1 seasonal fixed price, Station 2 seasonal fixed price, Station 3 seasonal fixed price, Plow truck hourly rate, Skid steer hourly rate, Loader hourly rate, Sidewalk equipment hourly rate, Additional labor hourly rate, Salt application per visit, Pretreatment per visit, Sidewalk treatment per visit
Total anticipated cost, experience, equipment and backups, response capability, references, compliance with the RFP
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Summary
The Warrenton Fire Protection District solicits sealed proposals for snow and ice removal, deicer application, salt application, pretreatment, plowing, sidewalk clearing, and related winter maintenance at three fire stations in Warrenton, Missouri.
Services include apparatus aprons, overhead-door approaches, driveways, entrances, exits, parking areas, and emergency exits, requiring 24/7 priority apparatus access and compliance with specified snowfall trigger response standards. The contract term runs from November 1, 2026, to March 31, 2027, with up to two additional one-year renewal periods by mutual agreement. Proposals are due by November 2, 2026, at 4:00 PM, and must be submitted to 606 Fairgrounds Road, Warrenton, MO 63383. Vendors must provide proof of commercial general liability insurance ($1,000,000 per occurrence / $2,000,000 aggregate), commercial auto liability, and workers' compensation.
EVALUATION CRITERIA
6- Total anticipated cost
- Experience
- Equipment and backups
- Response capability
- References
- Compliance with the RFP
REQUIRED DELIVERABLES
14- Station 1 per-event snow plowing
- Station 2 per-event snow plowing
- Station 3 per-event snow plowing
- Station 1 seasonal fixed price
- Station 2 seasonal fixed price
- Station 3 seasonal fixed price
- Plow truck hourly rate
- Skid steer hourly rate
- Loader hourly rate
- Sidewalk equipment hourly rate
- Additional labor hourly rate
- Salt application per visit
- Pretreatment per visit
- Sidewalk treatment per visit
REQUIRED ATTACHMENTS
3- ATTACHMENT A — CONTRACTOR BID PROPOSAL
- ATTACHMENT B — CONTRACTOR CERTIFICATION
- Certificates of insurance
REQUIRED STAFFING
5- Submit to
- 606 Fairgrounds Road, Warrenton, MO 63383
- Duration
- 5 months
- Scope location
- Warrenton, MO
Questions about this RFP
How do I respond to this RFP from Warrenton Fire Protection District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 606 Fairgrounds Road, Warrenton, MO 63383. For questions, contact Christy Benn.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Warrenton Fire Protection District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christy Benn at (636) 456-8935 ext 1000. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Plow truck, Skid steer, Loader, Sidewalk equipment, Additional labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Station 1 per-event snow plowing, Station 2 per-event snow plowing, Station 3 per-event snow plowing, Station 1 seasonal fixed price, Station 2 seasonal fixed price, Station 3 seasonal fixed price, Plow truck hourly rate, Skid steer hourly rate, Loader hourly rate, Sidewalk equipment hourly rate, Ad. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total anticipated cost, experience, equipment and backups, response capability, references, compliance with the RFP" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warrenton Fire Protection District?
All active and historical solicitations from Warrenton Fire Protection District are tracked and searchable. As a fire district agency, Warrenton Fire Protection District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: ATTACHMENT A — CONTRACTOR BID PROPOSAL, ATTACHMENT B — CONTRACTOR CERTIFICATION, certificates of insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Warrenton Fire Protection District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Warrenton, MO. Review the full solicitation for detailed scope requirements.