Walcott Elementary School - RFP 270001235 Internal Connections and Maintenance - 2027
WALCOTT ELSchool · HEREFORD, TX- Due
- Nov 19, 2026
- 16 days left
- Posted
- Oct 15, 2026
- Primary contact
- Susan Vardeman
- (254) 297-2905
The 30-second brief
Walcott Elementary School is seeking proposals for E-Rate Funding Year 2027 under FCC Form 470 application number 270001235. The scope of work includes internal connections, basic maintenance of internal connections, and managed internal broadband services. Specific items requested include Cisco C9200CX-12P-2XGH switches or equivalent with 3-year Cisco DNA licenses, Tripp Lite SMART1000RM2UN UPS battery backup systems with network cards, and associated software and licenses to distribute high-speed broadband throughout school buildings at 4275 HWY 214, Hereford, TX 79045. Proposals are due by November 19, 2026, and must be submitted electronically through the RFP system at https://erate.esc12.net. Evaluation is based on price of eligible service/product (30 points), past relationship (20 points), quality of service (20 points), meeting school needs (10 points), reputation (10 points), in-state vendor (5 points), and total cost (5 points).
Cisco C9200CX-12P-2XGH switch, Tripp Lite SMART1000RM2UN UPS/Battery Backup, Software & Licenses - Switch, Software & Licenses - UPS
Price of Eligible Service/Product (30), Past Relationship with Vendor (20), Quality of Vendor's Service (20), Extent to Which Service/Product Meets School Needs (10), Reputation of Vendor (10), In State Vendor (5), Total Cost to School (5)
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Summary
Walcott Elementary School is seeking proposals for E-Rate Funding Year 2027 under FCC Form 470 application number 270001235.
The scope of work includes internal connections, basic maintenance of internal connections, and managed internal broadband services. Specific items requested include Cisco C9200CX-12P-2XGH switches or equivalent with 3-year Cisco DNA licenses, Tripp Lite SMART1000RM2UN UPS battery backup systems with network cards, and associated software and licenses to distribute high-speed broadband throughout school buildings at 4275 HWY 214, Hereford, TX 79045. Proposals are due by November 19, 2026, and must be submitted electronically through the RFP system at https://erate.esc12.net. Evaluation is based on price of eligible service/product (30 points), past relationship (20 points), quality of service (20 points), meeting school needs (10 points), reputation (10 points), in-state vendor (5 points), and total cost (5 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Cisco C9200CX-12P-2XGH switch
- Tripp Lite SMART1000RM2UN UPS/Battery Backup
- Software & Licenses - Switch
- Software & Licenses - UPS
REQUIRED ATTACHMENTS
signed contracts, pricing in accordance with Lowest Corresponding Price rule
- Submit to
- https://erate.esc12.net
- Scope location
- Hereford, TX
- Reported agency
- Walcott Elementary School
Questions about this RFP
How do I respond to this RFP from WALCOTT EL?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://erate.esc12.net. For questions, contact Susan Vardeman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including WALCOTT EL in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Susan Vardeman at (254) 297-2905. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cisco C9200CX-12P-2XGH switch, Tripp Lite SMART1000RM2UN UPS/Battery Backup, Software & Licenses - Switch, Software & Licenses - UPS. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price of Eligible Service/Product (30), Past Relationship with Vendor (20), Quality of Vendor's Service (20), Extent to Which Service/Product Meets School Needs (10), Reputation of Vendor (10), In Sta..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from WALCOTT EL?
All active and historical solicitations from WALCOTT EL are tracked and searchable. As a school agency, WALCOTT EL regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signed contracts, pricing in accordance with Lowest Corresponding Price rule. Review the full document from WALCOTT EL for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hereford, TX. Review the full solicitation for detailed scope requirements.