Village of Woodridge Commissioning Authority Services RFP - Village Hall HVAC & Public Works Projects
Woodridge village (pt.)City · Woodridge, IL- Due
- Dec 18, 2025
- Deadline passed
- Posted
- Nov 18, 2025
- Primary contact
- Chris Giacalone
- (630) 719-0811
The 30-second brief
The Village of Woodridge is seeking proposals from qualified firms for Commissioning Authority (CxA) services for two separate projects: the Village Hall HVAC Replacement Project located at 5 Plaza Drive and the New Public Works Facility located at 7225 Janes Avenue, Woodridge, IL. The scope covers HVAC replacement, plumbing systems, building envelope air tightness testing, electrical systems, and integrated automation systems. Proposals are due by 2:00 PM CST on December 18, 2025, at the Woodridge Village Hall. Evaluation will be based on a best-value approach considering qualifications and cost.
Alternate #1 - CxA Services for Village Hall HVAC Replacement Project, Alternate #2 - CxA Services for New Public Works Facility Project, Alternate #3 - CxA Services for both projects, Alternate #4 - Perform building pressure testing to confirm air tightness for New Public Works Facility Project
Relevant project experience, previous municipality experience, local experience, distance to project location, team qualifications and certifications, understanding of the plans/specifications and proposed commissioning approach, staffing, schedule, capacity, past performance, references, clarity and completeness of required submittals, cost
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Summary
The Village of Woodridge is seeking proposals from qualified firms for Commissioning Authority (CxA) services for two separate projects: the Village Hall HVAC Replacement Project located at 5 Plaza Drive and the New Public Works Facility located at 7225 Janes Avenue, Woodridge, IL. The scope covers HVAC replacement, plumbing systems, building envelope air tightness testing, electrical systems, and integrated automation systems.
Proposals are due by 2:00 PM CST on December 18, 2025, at the Woodridge Village Hall. Evaluation will be based on a best-value approach considering qualifications and cost.
EVALUATION CRITERIA
13- Relevant project experience
- Previous municipality experience
- Local experience
- Distance to project location
- Team qualifications and certifications
- Understanding of the plans/specifications and proposed commissioning approach
- Staffing
- Schedule
- Capacity
- Past performance
- References
- Clarity and completeness of required submittals
- Cost
REQUIRED DELIVERABLES
Alternate #1 - CxA Services for Village Hall HVAC Replacement Project, Alternate #2 - CxA Services for New Public Works Facility Project, Alternate #3 - CxA Services for both projects, Alternate #4 - Perform building pressure testing to confirm air tightness for New Public Works Facility Project
REQUIRED ATTACHMENTS
3- AIA Document C305-2024 Consultant’s Qualification Statement
- Certification and Affidavit Forms included as Exhibit F
- Narrative description of the proposed commissioning approach
- Submit to
- Woodridge Village Hall, 5 Plaza Dr., Woodridge, IL 60517
- Scope location
- Woodridge, IL
- Reported agency
- Village of Woodridge
Questions about this RFP
How do I respond to this RFP from Woodridge village (pt.)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Woodridge Village Hall, 5 Plaza Dr., Woodridge, IL 60517. For questions, contact Chris Giacalone.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Woodridge village (pt.) in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris Giacalone at (630) 719-0811. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Alternate #1 - CxA Services for Village Hall HVAC Replacement Project, Alternate #2 - CxA Services for New Public Works Facility Project, Alternate #3 - CxA Services for both projects, Alternate #4 - Perform building pressure testing to confirm air tightness for New Public Works Facility Project. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant project experience, previous municipality experience, local experience, distance to project location, team qualifications and certifications, understanding of the plans/specifications and pro..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Woodridge village (pt.)?
All active and historical solicitations from Woodridge village (pt.) are tracked and searchable. As a city agency, Woodridge village (pt.) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: AIA Document C305-2024 Consultant’s Qualification Statement, Certification and Affidavit Forms included as Exhibit F, narrative description of the proposed commissioning approach. Review the full document from Woodridge village (pt.) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Woodridge, IL. Review the full solicitation for detailed scope requirements.