Village of Westchester Architectural Services RFQ 2026 - Village Complex Renovations
Westchester villageCity · Westchester, IL- Due
- Sep 11, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Primary contact
- Daniel Manning
- (708) 345-0020
The 30-second brief
The Village of Westchester is soliciting Statements of Interest and Qualifications for comprehensive architectural services to assist in the renovation of the Village Complex located at 10300 and 10240 Roosevelt Road. The project involves retrofitting two existing buildings (approximately 39,000 and 9,000 sq ft) to house the Village Hall, Public Works, and Police/Fire Departments. Initial services include a Space Needs Analysis, programming, feasibility studies, and conceptual layouts, with potential extensions for full design and construction administration. A non-mandatory pre-submittal meeting and walk-through is scheduled for September 3, 2026. Submittals are limited to 75 pages and must be received by September 11, 2026. Evaluation will be based on firm experience in municipal environments, key personnel, and project approach.
Space Needs Analysis, Space programming, Feasibility study, Conceptual layout options, Project scheduling, Preliminary estimating/budgeting, Recommended delivery method
Relative merits of qualifications, firm experience, key personnel, project approach, references
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Summary
The Village of Westchester is soliciting Statements of Interest and Qualifications for comprehensive architectural services to assist in the renovation of the Village Complex located at 10300 and 10240 Roosevelt Road.
The project involves retrofitting two existing buildings (approximately 39,000 and 9,000 sq ft) to house the Village Hall, Public Works, and Police/Fire Departments. Initial services include a Space Needs Analysis, programming, feasibility studies, and conceptual layouts, with potential extensions for full design and construction administration. A non-mandatory pre-submittal meeting and walk-through is scheduled for September 3, 2026. Submittals are limited to 75 pages and must be received by September 11, 2026. Evaluation will be based on firm experience in municipal environments, key personnel, and project approach.
EVALUATION CRITERIA
5- Relative merits of qualifications
- Firm experience
- Key personnel
- Project approach
- References
REQUIRED DELIVERABLES
7- Space Needs Analysis
- Space programming
- Feasibility study
- Conceptual layout options
- Project scheduling
- Preliminary estimating/budgeting
- Recommended delivery method
REQUIRED ATTACHMENTS
7- Signed statement of interest
- Firm description
- Certificate of insurance
- Litigation history
- Organizational chart
- Resumes
- References
REQUIRED STAFFING
6- Submit to
- Westchester, IL
- Scope location
- Westchester, IL
- Projected sq ft
- 48,000 sq ft
- Reported agency
- Village of Westchester
Questions about this RFQ
How do I respond to this RFQ from Westchester village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Westchester, IL. For questions, contact Daniel Manning.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Westchester village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daniel Manning at (708) 345-0020. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: architects, interior designers, engineers, project designers, managers, construction administration/observation personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Space Needs Analysis, Space programming, Feasibility study, Conceptual layout options, Project scheduling, Preliminary estimating/budgeting, Recommended delivery method. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relative merits of qualifications, firm experience, key personnel, project approach, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Westchester village?
All active and historical solicitations from Westchester village are tracked and searchable. As a city agency, Westchester village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed statement of interest, firm description, certificate of insurance, litigation history, organizational chart, resumes, references. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Westchester village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Westchester, IL. The total projected area is 48000 sq ft. Review the full solicitation for detailed scope requirements.