Village of Sleepy Hollow Fire House Roof Replacement Project - RFP 2026
Village of Sleepy HollowCity · Sleepy Hollow, NY- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Primary contact
- Paula McCarthy
- (914) 366-5105
The 30-second brief
The Village of Sleepy Hollow invites sealed bids for the Sleepy Hollow Fire House Roof Replacement Project located at 28 Beekman Avenue, Sleepy Hollow, New York 10591. The work entails full rehabilitation of a ~5,750 sq ft natural slate roof over the front façade, replacement of an asphalt shingle roof on the rear/side wing to accommodate future solar panels, and leak elimination and system stabilization on a flat roof containing telecommunications equipment. The project involves base bid and alternate bid amounts, ice and water shield installation, synthetic underlayment, 16 oz. copper flashing, snow guards, and architectural shingles. Proposals are due by October 30, 2026, at 2:00 p.m. local time, and must be submitted to Paula McCarthy, Village Clerk. Requirements include a mandatory site visit, 15% MBE and 15% WBE participation goals under NYS Executive Law Article 15-A, prevailing wage compliance, a Vendor Responsibility Questionnaire, and general liability insurance of $1 million per occurrence / $2 million aggregate.
Natural slate roof rehabilitation (~5, 750 sq ft), Asphalt shingle roof replacement (Alternate A), Flat roof leak elimination and system stabilization (Alternate B), 16 oz. copper flashing, Ice and water shield, Synthetic underlayment, Snow guards, Architectural shingles
Cost, Experience with similar sized projects, References, Ability to start and complete the work within the Village’s timeframe, Ability to comply with grant requirements
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Summary
The Village of Sleepy Hollow invites sealed bids for the Sleepy Hollow Fire House Roof Replacement Project located at 28 Beekman Avenue, Sleepy Hollow, New York 10591.
The work entails full rehabilitation of a ~5,750 sq ft natural slate roof over the front façade, replacement of an asphalt shingle roof on the rear/side wing to accommodate future solar panels, and leak elimination and system stabilization on a flat roof containing telecommunications equipment. The project involves base bid and alternate bid amounts, ice and water shield installation, synthetic underlayment, 16 oz. copper flashing, snow guards, and architectural shingles. Proposals are due by October 30, 2026, at 2:00 p.m. local time, and must be submitted to Paula McCarthy, Village Clerk. Requirements include a mandatory site visit, 15% MBE and 15% WBE participation goals under NYS Executive Law Article 15-A, prevailing wage compliance, a Vendor Responsibility Questionnaire, and general liability insurance of $1 million per occurrence / $2 million aggregate.
EVALUATION CRITERIA
Cost, Experience with similar sized projects, References, Ability to start and complete the work within the Village’s timeframe, Ability to comply with grant requirements
REQUIRED DELIVERABLES
8- Natural slate roof rehabilitation (~5, 750 sq ft)
- Asphalt shingle roof replacement (Alternate A)
- Flat roof leak elimination and system stabilization (Alternate B)
- 16 oz. copper flashing
- Ice and water shield
- Synthetic underlayment
- Snow guards
- Architectural shingles
REQUIRED ATTACHMENTS
7- Cover letter
- Company qualifications
- Fee proposal (lump sum Base Bid and Alternate A)
- References
- Safety plan
- Product data
- Insurance certificate
- Submit to
- Paula McCarthy, Village Clerk, 28 Beekman Avenue, Sleepy Hollow, NY 10591
- Scope location
- Sleepy Hollow, New York
Questions about this RFP
How do I respond to this RFP from Village of Sleepy Hollow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Paula McCarthy, Village Clerk, 28 Beekman Avenue, Sleepy Hollow, NY 10591. For questions, contact Paula McCarthy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Sleepy Hollow in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paula McCarthy at (914) 366-5105. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Natural slate roof rehabilitation (~5, 750 sq ft), Asphalt shingle roof replacement (Alternate A), Flat roof leak elimination and system stabilization (Alternate B), 16 oz. copper flashing, Ice and water shield, Synthetic underlayment, Snow guards, Architectural shingles. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Experience with similar sized projects, References, Ability to start and complete the work within the Village’s timeframe, Ability to comply with grant requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Sleepy Hollow?
All active and historical solicitations from Village of Sleepy Hollow are tracked and searchable. As a city agency, Village of Sleepy Hollow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Company qualifications, Fee proposal (lump sum Base Bid and Alternate A), References, Safety plan, Product data, Insurance certificate. Review the full document from Village of Sleepy Hollow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sleepy Hollow, New York. Review the full solicitation for detailed scope requirements.