Village of Northbrook - Water Facility Equipment Condition and Needs Assessment RFQ 2026
Northbrook villageCity · Northbrook, IL- Due
- Nov 13, 2026
- 15 days left
- Posted
- Oct 19, 2026
- Primary contact
- Layla Werner
The 30-second brief
The Village of Northbrook is requesting qualifications from professional engineering or consulting firms to provide a comprehensive facility equipment condition and needs assessment for three key water facilities: the Water Treatment Plant, the Lake Front Pump Station, and the West Side Reservoir. The project involves a multi-facility condition assessment, asset inventory creation, asset log formatting for GIS, replacement schedules for 5-10 years, and long-range capital planning. Submissions are due by November 13, 2026, at 3:00 p.m. local time, with questions due by November 6, 2026. Minimum qualifications include at least five years of experience in facility assessment, asset log creation, and replacement schedules, alongside three completed reference projects of similar scope.
Draft Facility Assessment Plan, Final Facility Assessment Plan, Full Asset Registry for all three facilities formatted for GIS, Memorandum outlining replacement schedule for 5-10 years, Technical memo containing condition, Remaining useful life, And repair/replacement options
Project approach and demonstration of understanding, Familiarization with site and site constraints, Experience with similar municipal projects, Company/firm information, Schedule and ability to complete work timely, Qualifications of personnel, Compliance with scope, Submittal compliance, Verification of references, Understanding of applicable Village and State codes
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Summary
The Village of Northbrook is requesting qualifications from professional engineering or consulting firms to provide a comprehensive facility equipment condition and needs assessment for three key water facilities: the Water Treatment Plant, the Lake Front Pump Station, and the West Side Reservoir.
The project involves a multi-facility condition assessment, asset inventory creation, asset log formatting for GIS, replacement schedules for 5-10 years, and long-range capital planning. Submissions are due by November 13, 2026, at 3:00 p.m. local time, with questions due by November 6, 2026. Minimum qualifications include at least five years of experience in facility assessment, asset log creation, and replacement schedules, alongside three completed reference projects of similar scope.
EVALUATION CRITERIA
10- Project approach and demonstration of understanding
- Familiarization with site and site constraints
- Experience with similar municipal projects
- Company/firm information
- Schedule and ability to complete work timely
- Qualifications of personnel
- Compliance with scope
- Submittal compliance
- Verification of references
- Understanding of applicable Village and State codes
REQUIRED DELIVERABLES
7- Draft Facility Assessment Plan
- Final Facility Assessment Plan
- Full Asset Registry for all three facilities formatted for GIS
- Memorandum outlining replacement schedule for 5-10 years
- Technical memo containing condition
- Remaining useful life
- Repair/replacement options
- Submit to
- [email protected]
- Scope location
- Northbrook, IL
- Reported agency
- Village of Northbrook
Questions about this RFQ
How do I respond to this RFQ from Northbrook village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Layla Werner.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Northbrook village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Layla Werner. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Draft Facility Assessment Plan, Final Facility Assessment Plan, Full Asset Registry for all three facilities formatted for GIS, Memorandum outlining replacement schedule for 5-10 years, Technical memo containing condition, Remaining useful life, And repair/replacement options. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project approach and demonstration of understanding, Familiarization with site and site constraints, Experience with similar municipal projects, Company/firm information, Schedule and ability to compl..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Northbrook village?
All active and historical solicitations from Northbrook village are tracked and searchable. As a city agency, Northbrook village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Northbrook village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Northbrook, IL. Review the full solicitation for detailed scope requirements.