Village of Hoffman Estates - Janitorial Services - 2026
Hoffman Estates village (pt.)City · Hoffman Estates, IL- Due
- Nov 2, 2026
- Deadline passed
- Posted
- Sep 29, 2026
- Contract term
- 1 year
- Primary contact
- William Lynch
- (847) 490-6800
The 30-second brief
The Village of Hoffman Estates Department of Public Works is soliciting bids for janitorial services at municipal operational sites, including Village Hall, the Police Department, the Public Works Center, and the Fleet Maintenance facility. The scope encompasses daily waste removal, hard surface floor care, carpet vacuuming and deep carpet cleaning/restoration, high-touch surface disinfection, restroom maintenance, and kitchenette sanitation in accordance with APPA and IDPH standards. Total facility areas are approximately 123,000 sq ft across municipal locations. Bids are due by November 2, 2026, at 9:00 a.m. A mandatory pre-bid meeting and walk-through is scheduled for October 2, 2026, at 9:00 a.m. at the Police Department. Requirements include a 10% bid security deposit (cashier's certified check or bid bond), a 100% performance bond upon award, prevailing wage compliance, certified Illinois Criminal Code bid certificates, and references.
Village Hall - 1900 Hassell Boulevard (per Month), Police Department - 411 W. Higgins Road (per Month), Public Works Center – 2305 Pembroke Avenue (per Month), Fleet Maintenance – 2405 Pembroke Avenue (per Month), Strip and Wax floor surfaces (per sqft. cost), Deep Carpet Cleaning (per sqft. cost), Hourly Bill Rate (presume 2 hr. minimum), Annual Escalation for future Fiscal Years (2028, 2029, 2030)
Lowest responsible bidder complying with conditions
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Summary
The Village of Hoffman Estates Department of Public Works is soliciting bids for janitorial services at municipal operational sites, including Village Hall, the Police Department, the Public Works Center, and the Fleet Maintenance facility.
The scope encompasses daily waste removal, hard surface floor care, carpet vacuuming and deep carpet cleaning/restoration, high-touch surface disinfection, restroom maintenance, and kitchenette sanitation in accordance with APPA and IDPH standards. Total facility areas are approximately 123,000 sq ft across municipal locations. Bids are due by November 2, 2026, at 9:00 a.m. A mandatory pre-bid meeting and walk-through is scheduled for October 2, 2026, at 9:00 a.m. at the Police Department. Requirements include a 10% bid security deposit (cashier's certified check or bid bond), a 100% performance bond upon award, prevailing wage compliance, certified Illinois Criminal Code bid certificates, and references.
EVALUATION CRITERIA
Lowest responsible bidder complying with conditions
REQUIRED DELIVERABLES
Village Hall - 1900 Hassell Boulevard (per Month), Police Department - 411 W. Higgins Road (per Month), Public Works Center – 2305 Pembroke Avenue (per Month), Fleet Maintenance – 2405 Pembroke Avenue (per Month), Strip and Wax floor surfaces (per sqft. cost), Deep Carpet Cleaning (per sqft. cost), Hourly Bill Rate (presume 2 hr. minimum), Annual Escalation for future Fiscal Years (2028, 2029, 2030)
REQUIRED ATTACHMENTS
6- Bid Certificate Form
- Substance Abuse Prevention Program Certificate
- Bid Proposal Form
- Reference Form
- Performance Surety Bond Form
- Cashier's/Certified Check or Bid Bond (10%)
- Submit to
- Office of the Village Clerk, 1900 Hassell Road, Hoffman Estates, IL 60169
- Duration
- 48 months
- Scope location
- Hoffman Estates, IL
- Projected sq ft
- 123,000 sq ft
- Reported agency
- Village of Hoffman Estates
Questions about this BID
How do I respond to this Bid from Hoffman Estates village (pt.)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Village Clerk, 1900 Hassell Road, Hoffman Estates, IL 60169. For questions, contact William Lynch.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Hoffman Estates village (pt.) in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is William Lynch at (847) 490-6800. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Village Hall - 1900 Hassell Boulevard (per Month), Police Department - 411 W. Higgins Road (per Month), Public Works Center – 2305 Pembroke Avenue (per Month), Fleet Maintenance – 2405 Pembroke Avenue (per Month), Strip and Wax floor surfaces (per sqft. cost), Deep Carpet Cleaning (per sqft. cost),. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder complying with conditions" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hoffman Estates village (pt.)?
All active and historical solicitations from Hoffman Estates village (pt.) are tracked and searchable. As a city agency, Hoffman Estates village (pt.) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Certificate Form, Substance Abuse Prevention Program Certificate, Bid Proposal Form, Reference Form, Performance Surety Bond Form, Cashier's/Certified Check or Bid Bond (10%). Review the full document from Hoffman Estates village (pt.) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hoffman Estates, IL. The total projected area is 123000 sq ft. Review the full solicitation for detailed scope requirements.