Village of Hoffman Estates Department of Public Works Janitorial Services Bid - 2026
Hoffman Estates village (pt.), Hoffman Estates village (pt.), IL·City
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- Reported Agency
- Village of Hoffman Estates
- Primary Contact
- William Lynch · (847) 490-6800
- Contract Term
- 1 year
- Duration
- 48 months
- Scope Location
- Hoffman Estates, IL
- Projected Sq Ft
- 124,000 sq ft
- Submission Address
- Office of the Village Clerk, 1900 Hassell Road, Hoffman Estates, IL 60169
SUMMARY
The Village of Hoffman Estates Department of Public Works is soliciting sealed bids for Janitorial Services at municipal operational sites, including Village Hall, Police Department, Public Works Center, and Fleet Maintenance facility. The scope includes daily, weekly, and periodic cleaning, waste removal, floor care (hard surfaces and carpeted areas), restroom sanitation, kitchenette maintenance, window cleaning, and as-needed services such as strip and wax and deep carpet cleaning. Key locations span over 124,000 sq ft across multiple municipal addresses in Hoffman Estates, Illinois. The contract term covers January 1, 2027, through December 31, 2027, with possible extensions through 2030. Submission deadline is November 11, 2026, at 9:00 a.m. A mandatory pre-bid meeting and walk-through is scheduled for October 02, 2026, at 9:00 a.m. at the Police Department. Requirements include a 10% bid deposit, 100% performance bond, prevailing wage compliance, Illinois resident labor minimums, and notarized bid certification.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
Village Hall - 1900 Hassell Boulevard (per Month), Police Department - 411 W. Higgins Road (per Month), Public Works Center – 2305 Pembroke Avenue (per Month), Fleet Maintenance – 2405 Pembroke Avenue (per Month), Strip and Wax floor surfaces (per sqft. cost), Deep Carpet Cleaning (per sqft. cost), Hourly Bill Rate (presume 2 hr. minimum)
REQUIRED ATTACHMENTS
Bid Certificate Form, Substance Abuse Prevention Program Certificate, Proposal Form, Reference Form, Subcontractor References, Performance Surety Bond Form, 10% Bid Security Deposit
REQUIRED STAFFING ROLES
Janitorial Staff, Supervisory Staff
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from Hoffman Estates village (pt.)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Village Clerk, 1900 Hassell Road, Hoffman Estates, IL 60169. For questions, contact William Lynch.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hoffman Estates village (pt.)?
All active and historical solicitations from Hoffman Estates village (pt.) are tracked and searchable. As a city agency, Hoffman Estates village (pt.) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Certificate Form, Substance Abuse Prevention Program Certificate, Proposal Form, Reference Form, Subcontractor References, Performance Surety Bond Form, 10% Bid Security Deposit. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hoffman Estates village (pt.) for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Hoffman Estates village (pt.) in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is William Lynch at (847) 490-6800. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hoffman Estates, IL. The total projected area is 124000 sq ft. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Janitorial Staff, Supervisory Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Village Hall - 1900 Hassell Boulevard (per Month), Police Department - 411 W. Higgins Road (per Month), Public Works Center – 2305 Pembroke Avenue (per Month), Fleet Maintenance – 2405 Pembroke Avenue (per Month), Strip and Wax floor surfaces (per sqft. cost), Deep Carpet Cleaning (per sqft. cost),. Proposals should clearly address how each deliverable will be met.
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