Village of Fairport Harbor Urban Forestry Consulting and Planning Services RFP 2026
Fairport Harbor villageCity · Fairport Harbor, OH- Due
- Feb 23, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Lukas Darling
The 30-second brief
The Village of Fairport Harbor is seeking proposals for urban forestry consulting and planning services, including a management plan and 200 annual service hours. Proposals are due February 23, 2026.
Urban Forest needs assessment and report, Street Tree Planting Design, Urban Forest Management Plan, Annual Work Plan, Six Year Work Plan
Lowest responsible and qualified bidder, years of experience, completeness and clarity of content
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Summary
The Village of Fairport Harbor is seeking proposals for urban forestry consulting and planning services, including a management plan and 200 annual service hours. Proposals are due February 23, 2026.
EVALUATION CRITERIA
3- Lowest responsible and qualified bidder
- Years of experience
- Completeness and clarity of content
REQUIRED DELIVERABLES
5- Urban Forest needs assessment and report
- Street Tree Planting Design
- Urban Forest Management Plan
- Annual Work Plan
- Six Year Work Plan
REQUIRED ATTACHMENTS
11- Cover Letter
- Proposal Contact Sheet
- Bidder Qualifications
- Equipment list
- Service delivery description
- Example of vendor invoice
- Key Personnel List
- Pricing Sheet
- References
- Certification of Insurance
- Certificate of Workers Compensation
REQUIRED STAFFING
Consulting Urban Forester
- Submit to
- Village of Fairport Harbor, Office of the Administrator, 220 Third Street, Fairport Harbor, Ohio 44077
- Duration
- 21 months
- Scope location
- Fairport Harbor, OH
- Reported agency
- Village of Fairport Harbor
Questions about this RFP
How do I respond to this RFP from Fairport Harbor village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Village of Fairport Harbor, Office of the Administrator, 220 Third Street, Fairport Harbor, Ohio 44077. For questions, contact Lukas Darling.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fairport Harbor village in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lukas Darling. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Consulting Urban Forester. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Urban Forest needs assessment and report, Street Tree Planting Design, Urban Forest Management Plan, Annual Work Plan, Six Year Work Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and qualified bidder, years of experience, completeness and clarity of content" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fairport Harbor village?
All active and historical solicitations from Fairport Harbor village are tracked and searchable. As a city agency, Fairport Harbor village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Proposal Contact Sheet, Bidder Qualifications, Equipment list, Service delivery description, Example of vendor invoice, Key Personnel List, Pricing Sheet, References, Certification of In. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Fairport Harbor village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairport Harbor, OH. Review the full solicitation for detailed scope requirements.