Village of Downers Grove Document Scanning Services 2026-2028 RFP
Downers Grove villageCity · Downers Grove, IL- Due
- Dec 19, 2025
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Stephanie Graves
- (630) 434-5500
The 30-second brief
The Village of Downers Grove seeks proposals for Document Scanning Services 2026-2028. The project scope includes scanning, formatting, indexing, and uploading drawings, files, and bound reports of various sizes into the Village document management system. The submission deadline is December 19, 2025, at 11:00 AM. This solicitation has some or all Local funding, and additional requirements may apply.
Scanning, Formatting, Indexing, And uploading drawings, Files, And bound reports of various sizes into the Village document management system
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Summary
The Village of Downers Grove seeks proposals for Document Scanning Services 2026-2028.
The project scope includes scanning, formatting, indexing, and uploading drawings, files, and bound reports of various sizes into the Village document management system. The submission deadline is December 19, 2025, at 11:00 AM. This solicitation has some or all Local funding, and additional requirements may apply.
REQUIRED DELIVERABLES
Scanning, Formatting, Indexing, And uploading drawings, Files, And bound reports of various sizes into the Village document management system
- Submit to
- 801 Burlington Ave, Downers Grove, IL, 60515
- Scope location
- DuPage, IL
- Reported agency
- Village of Downers Grove
Questions about this RFP
How do I respond to this RFP from Downers Grove village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 19, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 801 Burlington Ave, Downers Grove, IL, 60515. For questions, contact Stephanie Graves.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Downers Grove village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephanie Graves at (630) 434-5500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Scanning, Formatting, Indexing, And uploading drawings, Files, And bound reports of various sizes into the Village document management system. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Downers Grove village?
All active and historical solicitations from Downers Grove village are tracked and searchable. As a city agency, Downers Grove village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Downers Grove village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: DuPage, IL. Review the full solicitation for detailed scope requirements.