Viking Library System - Integrated Library System, Discovery and Mobile Experience - 2027
Viking Library SystemLibrary District · Fergus Falls, MN- Due
- Jan 8, 2027
- 58 days left
- Posted
- Oct 21, 2026
- Contract term
- 5 years
- Primary contact
- Erin Smith
- (218) 739-5286
The 30-second brief
Viking Library System requests proposals for a hosted Integrated Library System (ILS), patron discovery experience, and mobile solution supporting a federated consortium model across eleven member libraries and a bookmobile in west central Minnesota. The scope encompasses circulation, cataloging, serials, acquisitions, NCIP/SIP connectivity, RFID integration, data migration from SirsiDynix Horizon, project management, and training. Proposals are due by January 8, 2027, at 5:00 p.m. CST, with vendor questions due by November 20, 2026. The initial contract term is anticipated to be five years, with full implementation required by January 11, 2028.
Core ILS Functionality 25%, Cost 20%, Implementation & Migration 15%, Discovery Experience 15%, Mobile Experience 10%, Support & Vendor Qualifications 10%, References 5%
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Summary
Viking Library System requests proposals for a hosted Integrated Library System (ILS), patron discovery experience, and mobile solution supporting a federated consortium model across eleven member libraries and a bookmobile in west central Minnesota.
The scope encompasses circulation, cataloging, serials, acquisitions, NCIP/SIP connectivity, RFID integration, data migration from SirsiDynix Horizon, project management, and training. Proposals are due by January 8, 2027, at 5:00 p.m. CST, with vendor questions due by November 20, 2026. The initial contract term is anticipated to be five years, with full implementation required by January 11, 2028.
EVALUATION CRITERIA
7- Core ILS Functionality 25%
- Cost 20%
- Implementation & Migration 15%
- Discovery Experience 15%
- Mobile Experience 10%
- Support & Vendor Qualifications 10%
- References 5%
- Submit to
- [email protected]
- Scope location
- Fergus Falls, MN
Questions about this RFP
How do I respond to this RFP from Viking Library System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 8, 2027. Submissions should be delivered to: [email protected]. For questions, contact Erin Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Viking Library System in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erin Smith at (218) 739-5286. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Core ILS Functionality 25%, Cost 20%, Implementation & Migration 15%, Discovery Experience 15%, Mobile Experience 10%, Support & Vendor Qualifications 10%, References 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Viking Library System?
All active and historical solicitations from Viking Library System are tracked and searchable. As a library district agency, Viking Library System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 8, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Viking Library System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fergus Falls, MN. Review the full solicitation for detailed scope requirements.