Vestaburg Community Schools - E-Rate Network Equipment and Switch Upgrades RFP 2027 - 270001539
Vestaburg Community SchoolsSchool · Vestaburg, MI- Due
- Nov 3, 2026
- Due today
- Posted
- Oct 6, 2026
- Contract term
- 5 years
- Primary contact
- Brandon Hubbard
- (989) 268-5353
The 30-second brief
Vestaburg Community Schools is seeking proposals for E-Rate funding year 2027 network equipment and switch upgrades, including Category 1 and Category 2 services. The scope encompasses data transmission and/or internet access, internal connections, and basic maintenance of internal connections. Specifically requested items include approximately 1 core switch (Aruba or equivalent with 8 sfp+ for 10Gig fiber and 8 ethernet at 10Gig) and approximately 13 switches (Aruba 48-port PoE or equivalent), along with antennas, connectors, cabling, associated components, and 5-year licensing. Quotes must be submitted via email by November 3, 2026, and must include E-rate SPIN and compliance with USF guidelines. Bids will be evaluated based on prices and charges, prior experience, understanding of needs, personnel qualifications, completeness of response, and capability to complete installation.
Core Switch (qty 1, Aruba or equivalent), Switches 48-port PoE (qty 13, Aruba or equivalent), Antennas, Connectors, And related components, Cabling
Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the installation/service within the required timeframe
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Summary
Vestaburg Community Schools is seeking proposals for E-Rate funding year 2027 network equipment and switch upgrades, including Category 1 and Category 2 services.
The scope encompasses data transmission and/or internet access, internal connections, and basic maintenance of internal connections. Specifically requested items include approximately 1 core switch (Aruba or equivalent with 8 sfp+ for 10Gig fiber and 8 ethernet at 10Gig) and approximately 13 switches (Aruba 48-port PoE or equivalent), along with antennas, connectors, cabling, associated components, and 5-year licensing. Quotes must be submitted via email by November 3, 2026, and must include E-rate SPIN and compliance with USF guidelines. Bids will be evaluated based on prices and charges, prior experience, understanding of needs, personnel qualifications, completeness of response, and capability to complete installation.
EVALUATION CRITERIA
Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the installation/service within the required timeframe
REQUIRED DELIVERABLES
6- Core Switch (qty 1, Aruba or equivalent)
- Switches 48-port PoE (qty 13, Aruba or equivalent)
- Antennas
- Connectors
- Related components
- Cabling
REQUIRED ATTACHMENTS
E-Rate SPIN, 2027 Service Provider Annual Certification Form 473
- Submit to
- [email protected] and [email protected]
- Scope location
- Vestaburg, MI
Questions about this RFP
How do I respond to this RFP from Vestaburg Community Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] and [email protected]. For questions, contact Brandon Hubbard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Vestaburg Community Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandon Hubbard at (989) 268-5353. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Core Switch (qty 1, Aruba or equivalent), Switches 48-port PoE (qty 13, Aruba or equivalent), Antennas, Connectors, And related components, Cabling. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Vestaburg Community Schools?
All active and historical solicitations from Vestaburg Community Schools are tracked and searchable. As a school agency, Vestaburg Community Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: E-Rate SPIN, 2027 Service Provider Annual Certification Form 473. Review the full document from Vestaburg Community Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vestaburg, MI. Review the full solicitation for detailed scope requirements.