Vernon County RFP 2025-009 Virtual Machine Server Infrastructure Replacement
Vernon CountyCounty · Vernon County, WI- Due
- Jan 16, 2026
- Deadline passed
- Posted
- Dec 2, 2025
- Primary contact
- Conner Simon
- (608) 637-5312
The 30-second brief
Vernon County is requesting proposals from qualified solution providers for a new Virtual Machine (VM) infrastructure to replace its existing SAN, server hosts, and hypervisor platform. The project requires complete installation, configuration, migration of existing Linux and Windows (SQL) servers, documentation, and ongoing support. The solution must include high availability, redundancy, and scalable storage. The infrastructure will be deployed at a single core site serving 6 sites and approximately 300 clients. Proposals are due by January 16, 2026, and must be valid until January 30, 2026. A question deadline is set for December 30, 2025. Proposers must have at least 5 years of experience and provide 3 references.
Installation, Configuration, Migration, Documentation, Support
Technical merit, price, vendor experience, implementation plan, support/warranty terms
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Summary
Vernon County is requesting proposals from qualified solution providers for a new Virtual Machine (VM) infrastructure to replace its existing SAN, server hosts, and hypervisor platform.
The project requires complete installation, configuration, migration of existing Linux and Windows (SQL) servers, documentation, and ongoing support. The solution must include high availability, redundancy, and scalable storage. The infrastructure will be deployed at a single core site serving 6 sites and approximately 300 clients. Proposals are due by January 16, 2026, and must be valid until January 30, 2026. A question deadline is set for December 30, 2025. Proposers must have at least 5 years of experience and provide 3 references.
EVALUATION CRITERIA
5- Technical merit
- Price
- Vendor experience
- Implementation plan
- Support/warranty terms
REQUIRED DELIVERABLES
5- Installation
- Configuration
- Migration
- Documentation
- Support
REQUIRED ATTACHMENTS
3- Budget Summary
- References
- Technical Checklist
- Submit to
- 402 Courthouse Square, Banta Building, Suite 218, Viroqua, WI 54665
- Scope location
- Viroqua, WI
Questions about this RFP
How do I respond to this RFP from Vernon County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 402 Courthouse Square, Banta Building, Suite 218, Viroqua, WI 54665. For questions, contact Conner Simon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Vernon County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Conner Simon at (608) 637-5312. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Installation, Configuration, Migration, Documentation, Support. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical merit, price, vendor experience, implementation plan, support/warranty terms" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Vernon County?
All active and historical solicitations from Vernon County are tracked and searchable. As a county agency, Vernon County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Budget Summary, References, Technical Checklist. Review the full document from Vernon County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Viroqua, WI. Review the full solicitation for detailed scope requirements.