Request For Proposal (RFP) Project Management Services For New Hospital Facility
Medical College Of Virginia HospitalsPublic Hospital · Richmond, VA- Due
- Jul 15, 2025
- Deadline passed
- Posted
- Jun 6, 2025
- Primary contact
- Amber Copeland
The 30-second brief
Virginia Commonwealth University Health System Authority (VCUHS) is seeking proposals from firms to provide Project Management services for the construction of a new hospital facility in Richmond, Virginia. The project is expected to span multiple years with a total budget of $1.5 billion. The selected firm will act as the Owner's representative throughout the design, construction, commissioning, and closeout phases.
Project Management Plan, Master Project Schedule, Baseline Project Budget and Cost Plan, Monthly Cost Reports, Risk Register and Risk Management Updates, Quality Management Plan, Stakeholder Engagement Plan, Contract Documents (executed), Meeting Minutes and Action Logs, Monthly Project Status Reports, Change Order Logs and Change Request Packages, Decision Log, Commissioning Plan & Reports, Closeout Package, Performance Metrics/KPI Reports
Submittal Form A – Background, Declarations, & Certifications (Pass/Fail), Submittal Form B – Small Business & Supplier Diversity Plan (Pass/Fail), Submittal Form C – Part 1: Qualifications & Experience of the Firm (10), Submittal Form C – Part 2: Qualifications & Experience of the Key Personnel (25), Submittal Form C – Part 3: Staffing Plan (30), Submittal Form C – Part 4: Obstacles, Challenges, & Risks (30), Submittal Form D – Pricing Schedule (5), Team Presentation (35), Key Personnel Interviews (20), Financial Presentation (20)
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Summary
Virginia Commonwealth University Health System Authority (VCUHS) is seeking proposals from firms to provide Project Management services for the construction of a new hospital facility in Richmond, Virginia.
The project is expected to span multiple years with a total budget of $1.5 billion. The selected firm will act as the Owner's representative throughout the design, construction, commissioning, and closeout phases.
EVALUATION CRITERIA
Submittal Form A – Background, Declarations, & Certifications (Pass/Fail), Submittal Form B – Small Business & Supplier Diversity Plan (Pass/Fail), Submittal Form C – Part 1: Qualifications & Experience of the Firm (10), Submittal Form C – Part 2: Qualifications & Experience of the Key Personnel (25), Submittal Form C – Part 3: Staffing Plan (30), Submittal Form C – Part 4: Obstacles, Challenges, & Risks (30), Submittal Form D – Pricing Schedule (5), Team Presentation (35), Key Personnel Interviews (20), Financial Presentation (20)
REQUIRED DELIVERABLES
15- Project Management Plan
- Master Project Schedule
- Baseline Project Budget and Cost Plan
- Monthly Cost Reports
- Risk Register and Risk Management Updates
- Quality Management Plan
- Stakeholder Engagement Plan
- Contract Documents (executed)
- Meeting Minutes and Action Logs
- Monthly Project Status Reports
- Change Order Logs and Change Request Packages
- Decision Log
- Commissioning Plan & Reports
- Closeout Package
- Performance Metrics/KPI Reports
REQUIRED ATTACHMENTS
7- Submittal Form A
- Submittal Form B
- Submittal Form C (Parts 1-4)
- Submittal Form D
- Exhibit 1 (Intent To Propose)
- Exhibit 2 (Feasibility Summary)
- Exhibit 3 (Contract)
REQUIRED STAFFING
7- Submit to
- Via email to Amber Copeland ([email protected])
- Scope location
- Richmond, Virginia
- Reported agency
- Virginia Commonwealth University Health System Authority
Questions about this RFP
How do I respond to this RFP from Medical College Of Virginia Hospitals?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 15, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Via email to Amber Copeland ([email protected]). For questions, contact Amber Copeland.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Medical College Of Virginia Hospitals in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amber Copeland. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Director, Overall Project Manager, Assistant Project Manager, Design Lead, Healthcare Lead, Estimating Lead, Scheduling Lead. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan, Master Project Schedule, Baseline Project Budget and Cost Plan, Monthly Cost Reports, Risk Register and Risk Management Updates, Quality Management Plan, Stakeholder Engagement Plan, Contract Documents (executed), Meeting Minutes and Action Logs, Monthly Project Status Repor. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Submittal Form A – Background, Declarations, & Certifications (Pass/Fail), Submittal Form B – Small Business & Supplier Diversity Plan (Pass/Fail), Submittal Form C – Part 1: Qualifications & Experien..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Medical College Of Virginia Hospitals?
All active and historical solicitations from Medical College Of Virginia Hospitals are tracked and searchable. As a public hospital agency, Medical College Of Virginia Hospitals regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submittal Form A, Submittal Form B, Submittal Form C (Parts 1-4), Submittal Form D, Exhibit 1 (Intent To Propose), Exhibit 2 (Feasibility Summary), Exhibit 3 (Contract). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Medical College Of Virginia Hospitals for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Richmond, Virginia. Review the full solicitation for detailed scope requirements.