Van Dyke Public Schools Request for Proposal – Mowing & Leaf Removal Services 2026
Van Dyke Public SchoolsSchool · Warren, MI- Due
- Oct 6, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Jeff VanConant
- (586) 759-9439
The 30-second brief
Van Dyke Public Schools seeks sealed bids for professional lawn care, mowing, trimming, edging, and leaf removal services across multiple district sites including Carlson Elementary, Administration Building, Kennedy Early Childhood Center, Lincoln Elementary, Lincoln Middle School/Stadium, Lincoln High School/Career Tech Building, Service Building/Washington, Thompson Community Center, and McKinley Elementary in Warren, Michigan. The contract term encompasses three lawn maintenance seasons from April through November, with mowing scheduled approximately once per week (18 to 28 cuts per season). Services include turf mowing, simultaneous trimming along fence lines, walkways, parking lots, and building structures, vertical edging of paving and cement details four times per season, and leaf removal sweeps in April and November. Bidders must submit proposals by October 06, 2026, at 2:00 PM local time to Van Dyke Public Schools, Attn: Jeff VanConant, Director of Facilities and Operations, 23500 MacArthur Blvd., Warren, MI 48089. A pre-bid conference and district tour will be held on September 24, 2026, at 10:00 AM at the Service Building. Required submissions include Attachment A (Bid Proposal Form), Attachment B (Business Reference Form), Attachment C (Familial Relationship Disclosure Statement), Attachment D (Iran Linked Business Affidavit), Attachment E (Legislation), an equipment list, and a bid bond or certified check equal to the total bid price for mowing the entire district one time as a good faith deposit.
Price, similar projects, financial responsibility, equipment
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Summary
Van Dyke Public Schools seeks sealed bids for professional lawn care, mowing, trimming, edging, and leaf removal services across multiple district sites including Carlson Elementary, Administration Building, Kennedy Early Childhood Center, Lincoln Elementary, Lincoln Middle School/Stadium, Lincoln High School/Career Tech Building, Service Building/Washington, Thompson Community Center, and McKinley Elementary in Warren, Michigan.
The contract term encompasses three lawn maintenance seasons from April through November, with mowing scheduled approximately once per week (18 to 28 cuts per season). Services include turf mowing, simultaneous trimming along fence lines, walkways, parking lots, and building structures, vertical edging of paving and cement details four times per season, and leaf removal sweeps in April and November. Bidders must submit proposals by October 06, 2026, at 2:00 PM local time to Van Dyke Public Schools, Attn: Jeff VanConant, Director of Facilities and Operations, 23500 MacArthur Blvd., Warren, MI 48089. A pre-bid conference and district tour will be held on September 24, 2026, at 10:00 AM at the Service Building. Required submissions include Attachment A (Bid Proposal Form), Attachment B (Business Reference Form), Attachment C (Familial Relationship Disclosure Statement), Attachment D (Iran Linked Business Affidavit), Attachment E (Legislation), an equipment list, and a bid bond or certified check equal to the total bid price for mowing the entire district one time as a good faith deposit.
EVALUATION CRITERIA
4- Price
- Similar projects
- Financial responsibility
- Equipment
REQUIRED ATTACHMENTS
7- Attachment A – Bid Proposal Form
- Attachment B – Business Reference Form
- Attachment C – Familial Relationship Disclosure Statement
- Attachment D - Iran Linked Business Affidavit
- Attachment E – Legislation
- Bid Bond/Certified Check
- Equipment List
- Submit to
- Van Dyke Public Schools, Attn: Jeff VanConant, Director of Facilities and Operations, 23500 MacArthur Blvd., Warren, MI 48089
- Duration
- 36 months
- Scope location
- Warren, MI
Questions about this RFP
How do I respond to this RFP from Van Dyke Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Van Dyke Public Schools, Attn: Jeff VanConant, Director of Facilities and Operations, 23500 MacArthur Blvd., Warren, MI 48089. For questions, contact Jeff VanConant.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Van Dyke Public Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff VanConant at (586) 759-9439. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, similar projects, financial responsibility, equipment" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Van Dyke Public Schools?
All active and historical solicitations from Van Dyke Public Schools are tracked and searchable. As a school agency, Van Dyke Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Bid Proposal Form, Attachment B – Business Reference Form, Attachment C – Familial Relationship Disclosure Statement, Attachment D - Iran Linked Business Affidavit, Attachment E – Legis. Review the full document from Van Dyke Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Warren, MI. Review the full solicitation for detailed scope requirements.