Valley Regional Transit - On-Call HVAC Services - RFQ REG-BASE-26-6 (2026)
Valley Regional TransitPublic Authority · Meridian, ID- Due
- Sep 24, 2026
- Deadline passed
- Posted
- Aug 20, 2026
- Contract term
- 3 years
- Primary contact
- Kevin Womack
The 30-second brief
Valley Regional Transit (VRT) is requesting quotes for On-Call HVAC Services under RFQ REG-BASE-26-6 to establish a Construction Service Agreement (CSA). The work includes preventive maintenance, repair services, heating and air conditioning (A/C) services, belt changes, duct relocation, thermostat and control system repairs, fan motor service, condenser coil cleaning and service, duct cleaning, venting, and mini-split service, repair and installation across multiple VRT facilities in Meridian, Boise, Caldwell, and Garden City, Idaho. Named facilities include the VRT Administrative Office, Orchard Maintenance Facility, Main Street Station (MSS), Happy Day Transit Center (HDTC), and VRT Garden City Office. The initial contract term is 3 years commencing November 10, 2026, and expiring November 9, 2029, with an option to renew for two additional one-year terms. Quotes are due by September 24, 2026, at 4:00 p.m. Mountain Time, with questions due by September 3, 2026. The procurement is subject to Davis-Bacon Act prevailing wage requirements.
Best value, price, most advantageous to VRT’s objectives
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Summary
Valley Regional Transit (VRT) is requesting quotes for On-Call HVAC Services under RFQ REG-BASE-26-6 to establish a Construction Service Agreement (CSA).
The work includes preventive maintenance, repair services, heating and air conditioning (A/C) services, belt changes, duct relocation, thermostat and control system repairs, fan motor service, condenser coil cleaning and service, duct cleaning, venting, and mini-split service, repair and installation across multiple VRT facilities in Meridian, Boise, Caldwell, and Garden City, Idaho. Named facilities include the VRT Administrative Office, Orchard Maintenance Facility, Main Street Station (MSS), Happy Day Transit Center (HDTC), and VRT Garden City Office. The initial contract term is 3 years commencing November 10, 2026, and expiring November 9, 2029, with an option to renew for two additional one-year terms. Quotes are due by September 24, 2026, at 4:00 p.m. Mountain Time, with questions due by September 3, 2026. The procurement is subject to Davis-Bacon Act prevailing wage requirements.
EVALUATION CRITERIA
3- Best value
- Price
- Most advantageous to VRT’s objectives
REQUIRED ATTACHMENTS
7- Brief introduction of offeror’s company history, experience, and qualifications
- Identification of project manager
- Description of the support throughout the term of the project
- Completed Price Schedule
- Confirmation of solicitation addendums
- Completed Offeror’s General Information Form
- Quote submitted in English
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Boise, Idaho
Questions about this RFQ
How do I respond to this RFQ from Valley Regional Transit?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kevin Womack.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Valley Regional Transit in ID, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Womack. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value, price, most advantageous to VRT’s objectives" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Valley Regional Transit?
All active and historical solicitations from Valley Regional Transit are tracked and searchable. As a public authority agency, Valley Regional Transit regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Brief introduction of offeror’s company history, experience, and qualifications; Identification of project manager; Description of the support throughout the term of the project; Completed Price Sched. Review the full document from Valley Regional Transit for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Boise, Idaho. Review the full solicitation for detailed scope requirements.