Vail Unified School District No. 20 On-Call Fencing and Gate Installation, Replacement, and Repair RFP
Vail Unified DistrictSchool · Vail, AZ- Due
- Nov 18, 2025
- Deadline passed
- Posted
- Oct 22, 2025
- Contract term
- 1 year
- Primary contact
- Tori Gamble
The 30-second brief
Vail Unified School District No. 20 is seeking proposals from qualified fencing and gate contractors for on-call installation, repair, and replacement services. Services will support daily operations, physical security, and minor construction projects across all district sites and facilities.
Complete proposal including cost proposal information, One (1) printed original, Five (5) printed copies, One (1) cost proposal form, One (1) USB copy.
Proposed Cost, Experience and Qualifications, Quality and Technical Approach, Responsiveness and Availability, Strength of References
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Summary
Vail Unified School District No. 20 is seeking proposals from qualified fencing and gate contractors for on-call installation, repair, and replacement services. Services will support daily operations, physical security, and minor construction projects across all district sites and facilities.
EVALUATION CRITERIA
5- Proposed Cost
- Experience and Qualifications
- Quality and Technical Approach
- Responsiveness and Availability
- Strength of References
REQUIRED DELIVERABLES
5- Complete proposal including cost proposal information
- One (1) printed original
- Five (5) printed copies
- One (1) cost proposal form
- One (1) USB copy
REQUIRED ATTACHMENTS
7- Offer and Acceptance Form
- Non-collusion Affidavit
- Conflict of Interest Form
- Vail Vendor Application
- IRS W-9 Form
- Deviations and Exceptions Form
- Confidential/Proprietary Submittals Form
REQUIRED STAFFING
labor
- Submit to
- Calvin Baker Leadership Center, Purchasing Office, 13801 E Benson Highway, Ste B, Vail, Arizona 85641
- Duration
- 48 months
- Scope location
- Vail, Arizona
- Reported agency
- Vail Unified School District No. 20
Questions about this RFP
How do I respond to this RFP from Vail Unified District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Calvin Baker Leadership Center, Purchasing Office, 13801 E Benson Highway, Ste B, Vail, Arizona 85641. For questions, contact Tori Gamble.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Vail Unified District in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tori Gamble. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete proposal including cost proposal information, One (1) printed original, Five (5) printed copies, One (1) cost proposal form, One (1) USB copy.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Cost, Experience and Qualifications, Quality and Technical Approach, Responsiveness and Availability, Strength of References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Vail Unified District?
All active and historical solicitations from Vail Unified District are tracked and searchable. As a school agency, Vail Unified District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offer and Acceptance Form, Non-collusion Affidavit, Conflict of Interest Form, Vail Vendor Application, IRS W-9 Form, Deviations and Exceptions Form, Confidential/Proprietary Submittals Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Vail Unified District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vail, Arizona. Review the full solicitation for detailed scope requirements.