Upshur County Schools Summer Meals Program Boxes RFQ_005_25-26 - 2026
Upshur County School DistrictSchool · Buckhannon, WV- Due
- Mar 25, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Anthony McDaniels
- (304) 472-5480 ext 1015
The 30-second brief
Upshur County Schools (UCS) is soliciting bids for the UCS Summer Meals Program Boxes under RFQ_005_25-26. The district seeks to purchase boxed meals to be mailed directly to the homes of approximately 500-3000 students per week during the summer of 2026 (June 1 - August 14). Each box must contain 7 breakfasts and 7 lunches meeting USDA reimbursable meal requirements. Bidders must provide a total cost per single delivered box, including shipping and all fees. Sealed bids are due by 1:00 p.m. on March 25, 2026. Written questions must be submitted to Anthony McDaniels, Child Nutrition Director, by 10:00 a.m. on March 17, 2026. Evaluation will be based on cost, nutritional compliance, and the ability to meet the delivery timeline.
Weekly verification of delivery via Excel document, 7 breakfasts and 7 lunches per box
Cost to the Owner, compliance with nutritional requirements, bidder’s ability to meet the timeline
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Summary
Upshur County Schools (UCS) is soliciting bids for the UCS Summer Meals Program Boxes under RFQ_005_25-26.
The district seeks to purchase boxed meals to be mailed directly to the homes of approximately 500-3000 students per week during the summer of 2026 (June 1 - August 14). Each box must contain 7 breakfasts and 7 lunches meeting USDA reimbursable meal requirements. Bidders must provide a total cost per single delivered box, including shipping and all fees. Sealed bids are due by 1:00 p.m. on March 25, 2026. Written questions must be submitted to Anthony McDaniels, Child Nutrition Director, by 10:00 a.m. on March 17, 2026. Evaluation will be based on cost, nutritional compliance, and the ability to meet the delivery timeline.
EVALUATION CRITERIA
3- Cost to the Owner
- Compliance with nutritional requirements
- Bidder’s ability to meet the timeline
REQUIRED DELIVERABLES
Weekly verification of delivery via Excel document, 7 breakfasts and 7 lunches per box
REQUIRED ATTACHMENTS
6- Proposal Submission form
- Certification of Bidder form
- Affidavit of Non-collusion
- No Debt Affidavit
- Vendor Registration Memorandum with Attachments
- W-9
- Submit to
- 102 Smithfield Street, Buckhannon, WV 26201
- Duration
- 3 months
- Scope location
- Buckhannon, WV
Questions about this RFQ
How do I respond to this RFQ from Upshur County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 102 Smithfield Street, Buckhannon, WV 26201. For questions, contact Anthony McDaniels.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Upshur County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anthony McDaniels at (304) 472-5480 ext 1015. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Weekly verification of delivery via Excel document, 7 breakfasts and 7 lunches per box. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost to the Owner, compliance with nutritional requirements, bidder’s ability to meet the timeline" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Upshur County School District?
All active and historical solicitations from Upshur County School District are tracked and searchable. As a school agency, Upshur County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submission form, Certification of Bidder form, Affidavit of Non-collusion, No Debt Affidavit, Vendor Registration Memorandum with Attachments, W-9. Review the full document from Upshur County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buckhannon, WV. Review the full solicitation for detailed scope requirements.