Upshur County Schools Milk and Dairy Products RFP_012_26-27 SY-2027
Upshur County School DistrictSchool · Buckhannon, WV- Due
- May 20, 2026
- Deadline passed
- Posted
- Apr 21, 2026
- Contract term
- 1 year
- Primary contact
- Anthony McDaniels
- (304) 472-5480 ext 1015
The 30-second brief
Upshur County Schools is soliciting sealed bids for the distribution of milk and dairy products for the 2026-2027 school year under RFP_012_26-27 (BID # MILK SY-2027). The contract covers 8 schools participating in the National School Lunch, Breakfast, and After-school Programs. The scope includes approximately 1,229,640 units of 1% white milk, 253,168 units of skim milk, 764,820 units of 1% chocolate milk, and 18,390 units of 1% strawberry milk, all in 1/2 pint paper cartons. The contract is an annual bottom-line agreement with an escalation/de-escalation clause based on the USDA Milk Marketing Index. Bids are due by 9:30 AM on May 20, 2026, at the Upshur County Board of Education in Buckhannon, WV. The successful vendor must also provide and maintain commercial milk coolers and provide paper-wrapped drinking straws.
Milk and Dairy Products, Signed Bid Proposal, Signed Certification Regarding Disbarment, Signed Non-Collusion Affidavit, Product Descriptions and Estimated Quantities with Pricing
Lowest bottom line total price, Mathematical accuracy, Meeting bid requirements
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Summary
Upshur County Schools is soliciting sealed bids for the distribution of milk and dairy products for the 2026-2027 school year under RFP_012_26-27 (BID # MILK SY-2027).
The contract covers 8 schools participating in the National School Lunch, Breakfast, and After-school Programs. The scope includes approximately 1,229,640 units of 1% white milk, 253,168 units of skim milk, 764,820 units of 1% chocolate milk, and 18,390 units of 1% strawberry milk, all in 1/2 pint paper cartons. The contract is an annual bottom-line agreement with an escalation/de-escalation clause based on the USDA Milk Marketing Index. Bids are due by 9:30 AM on May 20, 2026, at the Upshur County Board of Education in Buckhannon, WV. The successful vendor must also provide and maintain commercial milk coolers and provide paper-wrapped drinking straws.
EVALUATION CRITERIA
3- Lowest bottom line total price
- Mathematical accuracy
- Meeting bid requirements
REQUIRED DELIVERABLES
5- Milk and Dairy Products
- Signed Bid Proposal
- Signed Certification Regarding Disbarment
- Signed Non-Collusion Affidavit
- Product Descriptions and Estimated Quantities with Pricing
REQUIRED ATTACHMENTS
4- Affidavit of Non-Collusion
- Certification Regarding Debarment
- Attachment A (School Directions)
- Attachment B (School Calendar)
- Submit to
- Upshur County Board of Education, 102 Smithfield Street, Buckhannon, WV 26201
- Duration
- 12 months
- Scope location
- Buckhannon, WV
- Reported agency
- Upshur County Schools
Questions about this RFP
How do I respond to this RFP from Upshur County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Upshur County Board of Education, 102 Smithfield Street, Buckhannon, WV 26201. For questions, contact Anthony McDaniels.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Upshur County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anthony McDaniels at (304) 472-5480 ext 1015. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Milk and Dairy Products, Signed Bid Proposal, Signed Certification Regarding Disbarment, Signed Non-Collusion Affidavit, Product Descriptions and Estimated Quantities with Pricing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest bottom line total price, Mathematical accuracy, Meeting bid requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Upshur County School District?
All active and historical solicitations from Upshur County School District are tracked and searchable. As a school agency, Upshur County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Certification Regarding Debarment, Attachment A (School Directions), Attachment B (School Calendar). Review the full document from Upshur County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buckhannon, WV. Review the full solicitation for detailed scope requirements.