University of Science and Arts of Oklahoma HVAC Preventive Maintenance and Repair Services RFP-2026-02
University Of Science And Arts Of OklahomaHigher Ed · Chickasha, OK- Due
- Jul 27, 2026
- Deadline passed
- Posted
- Jul 6, 2026
- Contract term
- 1 year
- Primary contact
- David Smith
The 30-second brief
The University of Science and Arts of Oklahoma seeks proposals for HVAC preventive maintenance and repair services for campus academic and administrative buildings. The contract includes a firm fixed-price maintenance program and time-and-materials repairs.
Written service reports, Service logs, Annual condition reports, Refrigerant records
Qualifications, experience, references, pricing, safety plan
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Summary
The University of Science and Arts of Oklahoma seeks proposals for HVAC preventive maintenance and repair services for campus academic and administrative buildings. The contract includes a firm fixed-price maintenance program and time-and-materials repairs.
EVALUATION CRITERIA
5- Qualifications
- Experience
- References
- Pricing
- Safety plan
REQUIRED DELIVERABLES
4- Written service reports
- Service logs
- Annual condition reports
- Refrigerant records
REQUIRED ATTACHMENTS
4- Attachment 1 - Proposal Cover Page
- Attachment 2 - Pricing
- Attachment 3 - References
- Attachment 4 - Proposal Response and Insurance Supplement
REQUIRED STAFFING
Service Technician, Apprentice / Helper
- Submit to
- https://usao.edu/vendors/index.html
- Duration
- 48 months
- Scope location
- Chickasha, OK
- Reported agency
- University of Science and Arts of Oklahoma
Questions about this RFP
How do I respond to this RFP from University Of Science And Arts Of Oklahoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://usao.edu/vendors/index.html. For questions, contact David Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Science And Arts Of Oklahoma in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Smith. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Service Technician, Apprentice / Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Written service reports, Service logs, Annual condition reports, Refrigerant records. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, experience, references, pricing, safety plan" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Science And Arts Of Oklahoma?
All active and historical solicitations from University Of Science And Arts Of Oklahoma are tracked and searchable. As a higher ed agency, University Of Science And Arts Of Oklahoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 - Proposal Cover Page, Attachment 2 - Pricing, Attachment 3 - References, Attachment 4 - Proposal Response and Insurance Supplement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Science And Arts Of Oklahoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chickasha, OK. Review the full solicitation for detailed scope requirements.