University of Rhode Island Magazine Printing and Mailing RFB URI-RFB-200189 (2026)
University Of Rhode IslandHigher Ed · Kingston, RI- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Contract term
- 2 years
- Primary contact
- Debra Lee
- 1
The 30-second brief
The University of Rhode Island is seeking bids for magazine printing, production, binding, and mailing services for the URI Communications and Marketing Department. The contract covers issues from Spring 2027 through Fall 2028, with quantities ranging from 146,000 to 152,000 copies per issue, featuring 56 pages plus cover. Services include print production, paper, binding, storage and shipping estimates, optional unit items such as additional pages and inserts, and postal mailing services. Submissions are due by October 29, 2026, at 3:00 PM EDT through the RhodyBuy Bid Portal. Questions are due by October 9, 2026, at 12:00 PM EST.
Printing-Spring 2027 Issue 56 pages plus cover, Printing-Summer 2027 Issue 56 pages plus cover, Printing-Fall 2027 Issue 56 pages plus cover, Printing-Spring 2028 Issue 56 pages plus cover, Printing-Summer 2028 Issue 56 pages plus cover, Printing-Fall 2028 Issue 56 pages plus cover, Postage Estimate, Postage Estimate with Co-Mailing, Storage & Shipping Estimate, Additional 1, 000 copies (up to 5, 000 ), Additional 8 pages, Image Color correction for Press, Author's alterations after hard proofing, Remittance Envelope, Belly Band Wrap, Cover, Single Gatefold, Sticker Label, Booklet Insert
Lowest net price
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Summary
The University of Rhode Island is seeking bids for magazine printing, production, binding, and mailing services for the URI Communications and Marketing Department.
The contract covers issues from Spring 2027 through Fall 2028, with quantities ranging from 146,000 to 152,000 copies per issue, featuring 56 pages plus cover. Services include print production, paper, binding, storage and shipping estimates, optional unit items such as additional pages and inserts, and postal mailing services. Submissions are due by October 29, 2026, at 3:00 PM EDT through the RhodyBuy Bid Portal. Questions are due by October 9, 2026, at 12:00 PM EST.
EVALUATION CRITERIA
Lowest net price
REQUIRED DELIVERABLES
20- Printing-Spring 2027 Issue 56 pages plus cover
- Printing-Summer 2027 Issue 56 pages plus cover
- Printing-Fall 2027 Issue 56 pages plus cover
- Printing-Spring 2028 Issue 56 pages plus cover
- Printing-Summer 2028 Issue 56 pages plus cover
- Printing-Fall 2028 Issue 56 pages plus cover
- Postage Estimate
- Postage Estimate with Co-Mailing
- Storage & Shipping Estimate
- Additional 1
- 000 copies (up to 5, 000 )
- Additional 8 pages
- Image Color correction for Press
- Author's alterations after hard proofing
- Remittance Envelope
- Belly Band Wrap
- Cover
- Single Gatefold
- Sticker Label
- Booklet Insert
REQUIRED ATTACHMENTS
5- Bidder Certification
- Disclosures
- Ownership Disclosure
- Certifications
- Contact Information
- Submit to
- URI RhodyBuy Bid Portal
- Duration
- 24 months
- Scope location
- Kingston, RI
- Reported agency
- University of Rhode Island
Questions about this BID
How do I respond to this Bid from University Of Rhode Island?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: URI RhodyBuy Bid Portal. For questions, contact Debra Lee.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including University Of Rhode Island in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debra Lee at 1. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Printing-Spring 2027 Issue 56 pages plus cover, Printing-Summer 2027 Issue 56 pages plus cover, Printing-Fall 2027 Issue 56 pages plus cover, Printing-Spring 2028 Issue 56 pages plus cover, Printing-Summer 2028 Issue 56 pages plus cover, Printing-Fall 2028 Issue 56 pages plus cover, Postage Estimate. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest net price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Rhode Island?
All active and historical solicitations from University Of Rhode Island are tracked and searchable. As a higher ed agency, University Of Rhode Island regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Certification, Disclosures, Ownership Disclosure, Certifications, Contact Information. Review the full document from University Of Rhode Island for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kingston, RI. Review the full solicitation for detailed scope requirements.