University of Hawaii Maintenance Service of Air Conditioning Equipment at Hawaii State Hospital Bid B27000292
University of Hawaii Board of Regents | State of HawaiiState · Honolulu, HI- Due
- Sep 2, 2026
- Deadline passed
- Posted
- Aug 26, 2026
- Duration
- 13 months
- Primary contact
- Troy Adams
- (808) 236-8296
The 30-second brief
The University of Hawaii System Board of Regents is soliciting bids for comprehensive maintenance and repair services for air conditioning and chilled water equipment at the Hawaii State Hospital. The scope includes all labor, parts, materials, tools, and supervision for centrifugal chillers (Carrier 19DK, Trane HDWA), air-cooled chillers (Carrier 30RB), cooling towers (EVAPCO), air handling units, pumps, and related HVAC components across the New Patient Facility, Building Q, and Guensberg Building. Contractors must provide 24-hour emergency response within two hours and perform regularly scheduled monthly, quarterly, and annual maintenance tasks. The contract requires a guaranteed full-service maintenance approach, including the repair or replacement of all worn or failed components to ensure system reliability. Bids are due by September 2, 2026, via the HIePRO portal.
Monthly inspection, Maintenance, And repairs for air conditioning/chilled water equipment; completed bid forms; compliance documentation; service logs; trouble call tickets; written warranties.
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Summary
The University of Hawaii System Board of Regents is soliciting bids for comprehensive maintenance and repair services for air conditioning and chilled water equipment at the Hawaii State Hospital.
The scope includes all labor, parts, materials, tools, and supervision for centrifugal chillers (Carrier 19DK, Trane HDWA), air-cooled chillers (Carrier 30RB), cooling towers (EVAPCO), air handling units, pumps, and related HVAC components across the New Patient Facility, Building Q, and Guensberg Building. Contractors must provide 24-hour emergency response within two hours and perform regularly scheduled monthly, quarterly, and annual maintenance tasks. The contract requires a guaranteed full-service maintenance approach, including the repair or replacement of all worn or failed components to ensure system reliability. Bids are due by September 2, 2026, via the HIePRO portal.
REQUIRED DELIVERABLES
6- Monthly inspection, Maintenance, And repairs for air conditioning/chilled water equipment
- Completed bid forms
- Compliance documentation
- Service logs
- Trouble call tickets
- Written warranties
REQUIRED ATTACHMENTS
9- HVAC Detailed Specs.docx
- W9 Form
- Bid Breakdown Sheet
- Wage Certificate
- Insurance Requirements
- Offeror Form OF1
- Offeror Qualification Form
- Offer Employee Qualification Form
- AG-008 103D General Conditions
- Submit to
- HANDS/HIePRO portal
- Scope location
- Oahu, HI
- Reported agency
- University of Hawaii System Board of Regents
Questions about this BID
How do I respond to this Bid from University of Hawaii Board of Regents | State of Hawaii?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: HANDS/HIePRO portal. For questions, contact Troy Adams.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including University of Hawaii Board of Regents | State of Hawaii in HI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Troy Adams at (808) 236-8296. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly inspection, Maintenance, And repairs for air conditioning/chilled water equipment; completed bid forms; compliance documentation; service logs; trouble call tickets; written warranties.. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from University of Hawaii Board of Regents | State of Hawaii?
All active and historical solicitations from University of Hawaii Board of Regents | State of Hawaii are tracked and searchable. As a state agency, University of Hawaii Board of Regents | State of Hawaii regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 13 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: HVAC Detailed Specs.docx, W9 Form, Bid Breakdown Sheet, Wage Certificate, Insurance Requirements, Offeror Form OF1, Offeror Qualification Form, Offer Employee Qualification Form, AG-008 103D General C. Review the full document from University of Hawaii Board of Regents | State of Hawaii for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oahu, HI. Review the full solicitation for detailed scope requirements.