University of Florida - Replacement of the Rabon Plant Cooling Towers 4 and 5 - FY27-ITN-001 (2026)
University Of FloridaHigher Ed · Gainesville, FL- Due
- Aug 20, 2026
- Deadline passed
- Posted
- Jul 9, 2026
- Primary contact
- Mike Loudis
- (352) 294-1154
The 30-second brief
Disposal and replacement of 2-cell Marley cooling towers 4 and 5 at the University of Florida Lacy C. Rabon Chilled Water Plant, located at 1858 Mowry Rd, Gainesville, FL. The project involves structural replacement utilizing the existing 40ft x 50ft basin footprint, mechanical piping and connections, metal fan blades, fan motors, gearboxes, fill, drift eliminators, lube oil systems, staircases, and electrical/safety switches. The budget is $950,000.00 with work scheduled to commence around November 1, 2026, and final completion no later than April 1, 2027. A mandatory pre-bid site visit was held on July 17, 2026, and submissions closed on August 20, 2026.
Disposal and Replacement of Cooling Towers 4 and 5, Structural replacement utilizing existing 40ft x 50ft basin footprint, 480V 60HP fan motors and associated fans, 120V vibration switches, 120V motor space heaters, Pole lights, Mechanical piping and connections, Cooling tower fans and gearboxes, Cooling tower fill, Drift eliminators, Fan/gearbox lube oil system, Staircase and access construction, Temporary cooling tower arrangement if needed
Technical proposal including completion by April 1, 2027, Pricing Proposal, Evidence of satisfactory performance on five similar projects, References, Professional services offered and support options, Agreement with UF standard Terms & Conditions, Material and workmanship warranty
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Summary
Disposal and replacement of 2-cell Marley cooling towers 4 and 5 at the University of Florida Lacy C. Rabon Chilled Water Plant, located at 1858 Mowry Rd, Gainesville, FL. The project involves structural replacement utilizing the existing 40ft x 50ft basin footprint, mechanical piping and connections, metal fan blades, fan motors, gearboxes, fill, drift eliminators, lube oil systems, staircases, and electrical/safety switches.
The budget is $950,000.00 with work scheduled to commence around November 1, 2026, and final completion no later than April 1, 2027. A mandatory pre-bid site visit was held on July 17, 2026, and submissions closed on August 20, 2026.
EVALUATION CRITERIA
8- Technical proposal including completion by April 1
- 2027
- Pricing Proposal
- Evidence of satisfactory performance on five similar projects
- References
- Professional services offered and support options
- Agreement with UF standard Terms & Conditions
- Material and workmanship warranty
REQUIRED DELIVERABLES
13- Disposal and Replacement of Cooling Towers 4 and 5
- Structural replacement utilizing existing 40ft x 50ft basin footprint
- 480V 60HP fan motors and associated fans
- 120V vibration switches
- 120V motor space heaters
- Pole lights
- Mechanical piping and connections
- Cooling tower fans and gearboxes
- Cooling tower fill
- Drift eliminators
- Fan/gearbox lube oil system
- Staircase and access construction
- Temporary cooling tower arrangement if needed
REQUIRED ATTACHMENTS
12- Certification of Proposal
- Detailed technical proposal
- Pricing proposal
- Evidence of satisfactory performance on five similar projects
- Trade References
- Bank References
- Surety information and letter
- List of subcontractors
- Proof of corporation status
- Proof of liability insurance coverage
- Safety information and EMR rating
- Minimum material and workmanship warranty
- Scope location
- Gainesville, FL
- Reported agency
- University of Florida
Questions about this ITB
How do I respond to this ITB from University Of Florida?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Mike Loudis.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including University Of Florida in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Loudis at (352) 294-1154. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Disposal and Replacement of Cooling Towers 4 and 5, Structural replacement utilizing existing 40ft x 50ft basin footprint, 480V 60HP fan motors and associated fans, 120V vibration switches, 120V motor space heaters, Pole lights, Mechanical piping and connections, Cooling tower fans and gearboxes, Co. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical proposal including completion by April 1, 2027, Pricing Proposal, Evidence of satisfactory performance on five similar projects, References, Professional services offered and support options..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Florida?
All active and historical solicitations from University Of Florida are tracked and searchable. As a higher ed agency, University Of Florida regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Proposal, detailed technical proposal, pricing proposal, evidence of satisfactory performance on five similar projects, Trade References, Bank References, Surety information and lette. Review the full document from University Of Florida for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.