University of Florida - Replacement of the Rabon Plant Cooling Towers 4 and 5 - FY27-ITN-001 (2026)
University Of FloridaHigher Ed · Gainesville, FL- Due
- Aug 20, 2026
- Deadline passed
- Posted
- Jul 9, 2026
- Primary contact
- Mike Loudis
- (352) 294-1154
The 30-second brief
The University of Florida is soliciting competitive bids via Invitation to Negotiate (ITN) for the disposal and replacement of 2 Cell Marley Cooling Towers 4 and 5 at the Lacy C. Rabon Chilled Water Plant located at 1858 Mowry Rd, Building 0473, Gainesville, FL 32608. The project involves replacing the cooling tower structure within the existing 40ft x 50ft basin footprint, utilizing existing condenser water pumps, and furnishing/installing mechanical piping, fans, gearboxes with metal blades, fill, drift eliminators, and vibration/safety switches. The budget is $950,000.00 including all contingencies. Work must commence on or after November 1, 2026, with substantial completion within 120 days of Notice to Proceed and final completion no later than April 1, 2027. A mandatory pre-bid site visit is scheduled for 07/17/2026 at 9:30 am. Submission deadline is August 20, 2026 at 3:00 PM EDT.
Replacement of the structure of cooling towers 4 and 5, Disposal of existing towers, Installation of mechanical piping, Cooling tower fans and gearboxes, Cooling tower fill, Drift eliminators, 120V unit space heaters, Fan/gearbox lube oil system, Staircase and access integration, Vibration switches, Oil level switch, And safety switches/devices.
Technical proposal including ability to complete work no later than April 1, 2027, Pricing Proposal, Evidence of satisfactory performance on five (5) similar projects within the past five (5) years, References, Professional services offered and support options, Agreement with UF standard Terms & Conditions and technical specifications, Material and workmanship warranty
Get notified when University Of Florida posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The University of Florida is soliciting competitive bids via Invitation to Negotiate (ITN) for the disposal and replacement of 2 Cell Marley Cooling Towers 4 and 5 at the Lacy C. Rabon Chilled Water Plant located at 1858 Mowry Rd, Building 0473, Gainesville, FL 32608.
The project involves replacing the cooling tower structure within the existing 40ft x 50ft basin footprint, utilizing existing condenser water pumps, and furnishing/installing mechanical piping, fans, gearboxes with metal blades, fill, drift eliminators, and vibration/safety switches. The budget is $950,000.00 including all contingencies. Work must commence on or after November 1, 2026, with substantial completion within 120 days of Notice to Proceed and final completion no later than April 1, 2027. A mandatory pre-bid site visit is scheduled for 07/17/2026 at 9:30 am. Submission deadline is August 20, 2026 at 3:00 PM EDT.
EVALUATION CRITERIA
Technical proposal including ability to complete work no later than April 1, 2027, Pricing Proposal, Evidence of satisfactory performance on five (5) similar projects within the past five (5) years, References, Professional services offered and support options, Agreement with UF standard Terms & Conditions and technical specifications, Material and workmanship warranty
REQUIRED DELIVERABLES
12- Replacement of the structure of cooling towers 4 and 5
- Disposal of existing towers
- Installation of mechanical piping
- Cooling tower fans and gearboxes
- Cooling tower fill
- Drift eliminators
- 120V unit space heaters
- Fan/gearbox lube oil system
- Staircase and access integration
- Vibration switches
- Oil level switch
- Safety switches/devices
REQUIRED ATTACHMENTS
Certification of Proposal, evidence of satisfactory performance on five similar projects, trade references, bank references, surety/bonding information and letter, list of subcontractors, certificate of corporate status, proof of liability insurance coverage (General Liability, Automobile Liability, Workers' Compensation, Umbrella), EMR, warranty and value-added program details
REQUIRED STAFFING
3- Submit to
- https://app01.jaggaer.com/apps/Router/ViewSourcingEvent
- Scope location
- Gainesville, FL
- Reported agency
- University of Florida
Questions about this RFP
How do I respond to this RFP from University Of Florida?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://app01.jaggaer.com/apps/Router/ViewSourcingEvent. For questions, contact Mike Loudis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Florida in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Loudis at (352) 294-1154. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project management, job-site safety, quality control. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Replacement of the structure of cooling towers 4 and 5, Disposal of existing towers, Installation of mechanical piping, Cooling tower fans and gearboxes, Cooling tower fill, Drift eliminators, 120V unit space heaters, Fan/gearbox lube oil system, Staircase and access integration, Vibration switches,. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical proposal including ability to complete work no later than April 1, 2027, Pricing Proposal, Evidence of satisfactory performance on five (5) similar projects within the past five (5) years, R..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Florida?
All active and historical solicitations from University Of Florida are tracked and searchable. As a higher ed agency, University Of Florida regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Proposal, evidence of satisfactory performance on five similar projects, trade references, bank references, surety/bonding information and letter, list of subcontractors, certificate. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Florida for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.