University of Florida Rabon Plant Cooling Towers 4 and 5 Replacement ITN FY27-ITN-001
University Of FloridaHigher Ed · Gainesville, FL- Due
- Aug 20, 2026
- Deadline passed
- Posted
- Jul 9, 2026
- Duration
- 5 months
- Primary contact
- Mike Loudis
- (352) 294-1154
The 30-second brief
The University of Florida is soliciting competitive bids through an Invitation to Negotiate (ITN) for the disposal and replacement of two Marley cooling towers (Numbers 4 and 5) at the Lacy C. Rabon Chilled Water Plant. The successful bidder will be responsible for the replacement of the tower structures within an existing 40ft x 50ft basin footprint, including the installation of metal fan blades, gearboxes, fill, drift eliminators, and a lube oil system. The project has a strict budget of $950,000.00 and requires work to commence by November 1, 2026, with full operational status by April 1, 2027. A mandatory pre-bid site visit is scheduled for July 17, 2026. Proposals must be submitted electronically by August 20, 2026, and must include a minimum one-year warranty on materials and labor.
Engineered drawings, Permits, Vibration switches, Oil level switches, Safety switches, Mechanical piping, Cooling tower fans, Gearboxes, Cooling tower fill, Drift eliminators, Staircase, Punch list
Overall competence, compliance, format, organization, pricing, past performance on 5 similar projects, references, professional services, warranty
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Summary
The University of Florida is soliciting competitive bids through an Invitation to Negotiate (ITN) for the disposal and replacement of two Marley cooling towers (Numbers 4 and 5) at the Lacy C. Rabon Chilled Water Plant.
The successful bidder will be responsible for the replacement of the tower structures within an existing 40ft x 50ft basin footprint, including the installation of metal fan blades, gearboxes, fill, drift eliminators, and a lube oil system. The project has a strict budget of $950,000.00 and requires work to commence by November 1, 2026, with full operational status by April 1, 2027. A mandatory pre-bid site visit is scheduled for July 17, 2026. Proposals must be submitted electronically by August 20, 2026, and must include a minimum one-year warranty on materials and labor.
EVALUATION CRITERIA
9- Overall competence
- Compliance
- Format
- Organization
- Pricing
- Past performance on 5 similar projects
- References
- Professional services
- Warranty
REQUIRED DELIVERABLES
12- Engineered drawings
- Permits
- Vibration switches
- Oil level switches
- Safety switches
- Mechanical piping
- Cooling tower fans
- Gearboxes
- Cooling tower fill
- Drift eliminators
- Staircase
- Punch list
REQUIRED ATTACHMENTS
8- Certification of Proposal
- Pricing Proposal
- Trade References
- Bank References
- Surety Letter
- Subcontractor List
- Proof of Corporation
- Insurance Certificates
- Submit to
- [email protected]
- Scope location
- Gainesville, FL
- Projected sq ft
- 2,000 sq ft
- Reported agency
- University of Florida
Questions about this RFP
How do I respond to this RFP from University Of Florida?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mike Loudis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Florida in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Loudis at (352) 294-1154. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Engineered drawings, Permits, Vibration switches, Oil level switches, Safety switches, Mechanical piping, Cooling tower fans, Gearboxes, Cooling tower fill, Drift eliminators, Staircase, Punch list. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall competence, compliance, format, organization, pricing, past performance on 5 similar projects, references, professional services, warranty" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Florida?
All active and historical solicitations from University Of Florida are tracked and searchable. As a higher ed agency, University Of Florida regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Proposal, Pricing Proposal, Trade References, Bank References, Surety Letter, Subcontractor List, Proof of Corporation, Insurance Certificates. Review the full document from University Of Florida for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. The total projected area is 2000 sq ft. Review the full solicitation for detailed scope requirements.