University of Central Oklahoma Unified AI Engagement & Workforce Ecosystem RFP 2026P200
University Of Central OklahomaHigher Ed · Edmond, OK- Due
- Apr 20, 2026
- Deadline passed
- Posted
- Apr 8, 2026
- Contract term
- 3 years
The 30-second brief
The University of Central Oklahoma (UCO) is soliciting proposals for a Unified AI Engagement & Workforce Ecosystem under RFP No. 2026P200. The project aims to deploy an AI chatbot platform for student engagement, including a 'Sentinel Safety Agent' for crisis detection and escalation. Key technical requirements include integration with Ellucian Banner SIS via Ethos API, Slate CRM, and Microsoft Entra ID for authentication. The solution must support a hybrid routing model between a vendor-managed cloud and UCO's on-premises private LLM. The project is funded by a $500,000 grant from the Oklahoma State Regents for Higher Education (OSRHE) over a 22-month period. Proposals must address data isolation (FERPA/GLBA compliance), single-tenant deployment preferences, and a 3-year cost trajectory. Submissions are due by April 20, 2026, at 3:00 PM CST.
AI Chatbot platform, Sentinel Safety Agent, API integration layer, 3-year cost trajectory, Technical Proposal (Tab 3), Pilot success framework (Tab 8)
Cost-efficient architecture, long-term operational sustainability, data isolation approach, crisis escalation response SLA, hybrid routing strategy
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Summary
The University of Central Oklahoma (UCO) is soliciting proposals for a Unified AI Engagement & Workforce Ecosystem under RFP No. 2026P200.
The project aims to deploy an AI chatbot platform for student engagement, including a 'Sentinel Safety Agent' for crisis detection and escalation. Key technical requirements include integration with Ellucian Banner SIS via Ethos API, Slate CRM, and Microsoft Entra ID for authentication. The solution must support a hybrid routing model between a vendor-managed cloud and UCO's on-premises private LLM. The project is funded by a $500,000 grant from the Oklahoma State Regents for Higher Education (OSRHE) over a 22-month period. Proposals must address data isolation (FERPA/GLBA compliance), single-tenant deployment preferences, and a 3-year cost trajectory. Submissions are due by April 20, 2026, at 3:00 PM CST.
EVALUATION CRITERIA
5- Cost-efficient architecture
- Long-term operational sustainability
- Data isolation approach
- Crisis escalation response SLA
- Hybrid routing strategy
REQUIRED DELIVERABLES
6- AI Chatbot platform
- Sentinel Safety Agent
- API integration layer
- 3-year cost trajectory
- Technical Proposal (Tab 3)
- Pilot success framework (Tab 8)
REQUIRED ATTACHMENTS
3- Signed copy of addendum
- SOC 2 Type II audit reports
- GLBA Safeguards Rule documentation
- Duration
- 22 months
- Scope location
- Edmond, OK
- Reported agency
- University of Central Oklahoma
Questions about this RFP
How do I respond to this RFP from University Of Central Oklahoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Central Oklahoma in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: AI Chatbot platform, Sentinel Safety Agent, API integration layer, 3-year cost trajectory, Technical Proposal (Tab 3), Pilot success framework (Tab 8). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost-efficient architecture, long-term operational sustainability, data isolation approach, crisis escalation response SLA, hybrid routing strategy" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Central Oklahoma?
All active and historical solicitations from University Of Central Oklahoma are tracked and searchable. As a higher ed agency, University Of Central Oklahoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed copy of addendum, SOC 2 Type II audit reports, GLBA Safeguards Rule documentation. Review the full document from University Of Central Oklahoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edmond, OK. Review the full solicitation for detailed scope requirements.