University of Central Oklahoma Unified AI Engagement & Workforce Ecosystem RFP 2026P106
University Of Central OklahomaHigher Ed · Edmond, OK- Due
- Apr 20, 2026
- Deadline passed
- Posted
- Mar 11, 2026
- Contract term
- 1 year
- Primary contact
- David B. Young
- (405) 974-3340
The 30-second brief
The University of Central Oklahoma (UCO) is soliciting proposals for a comprehensive AI-native platform to integrate Admissions and Academic Advising processes. The project, titled 'UCO Unified AI Engagement & Workforce Ecosystem', utilizes a Hub-and-Spoke architecture to manage security, identity, and data while providing student-facing applications like 'Sentinel' for safety, 'Admissions & Career' for engagement, and 'AI Success Buddy' for academic advising. Key technical requirements include integration with UCO's on-premises private LLM infrastructure (Llama 3.x, Mistral), Banner SIS (via Ellucian Ethos), Brightspace LMS, and Slate CRM. The platform must support at least 1,000 concurrent users with 99.5% uptime. A mandatory virtual pre-proposal conference is scheduled for March 26, 2026, with a notice of intent to attend due by March 25, 2026. Proposals are due via email by April 20, 2026.
AI-native platform, Hub-and-Spoke architecture design, Sentinel safety agent, Admissions & Career spoke, AI Success Buddy spoke, Private LLM integration, Analytics and reporting dashboards
Technical Architecture (25%), Private LLM Integration (10%), Sentinel Safety Agent (10%), Human-in-the-Loop Escalation (10%), Admissions & Career Spoke (10%), Implementation Timeline (10%), Fee Proposal (15%), Industry Experience (5%), Analytics & Reporting (5%)
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Summary
The University of Central Oklahoma (UCO) is soliciting proposals for a comprehensive AI-native platform to integrate Admissions and Academic Advising processes.
The project, titled 'UCO Unified AI Engagement & Workforce Ecosystem', utilizes a Hub-and-Spoke architecture to manage security, identity, and data while providing student-facing applications like 'Sentinel' for safety, 'Admissions & Career' for engagement, and 'AI Success Buddy' for academic advising. Key technical requirements include integration with UCO's on-premises private LLM infrastructure (Llama 3.x, Mistral), Banner SIS (via Ellucian Ethos), Brightspace LMS, and Slate CRM. The platform must support at least 1,000 concurrent users with 99.5% uptime. A mandatory virtual pre-proposal conference is scheduled for March 26, 2026, with a notice of intent to attend due by March 25, 2026. Proposals are due via email by April 20, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- AI-native platform
- Hub-and-Spoke architecture design
- Sentinel safety agent
- Admissions & Career spoke
- AI Success Buddy spoke
- Private LLM integration
- Analytics and reporting dashboards
REQUIRED ATTACHMENTS
5- Attachment A (Purchasing Affidavit)
- Attachment B (Vendor Qualification)
- Attachment C (Certificate of Compliance)
- Attachment D (OMES Vendor Payee Form)
- Attachment E (Addenda Acknowledgment)
- Submit to
- [email protected]; [email protected]
- Scope location
- Edmond, OK
- Reported agency
- University of Central Oklahoma
Questions about this RFP
How do I respond to this RFP from University Of Central Oklahoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]; [email protected]. For questions, contact David B. Young.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Central Oklahoma in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David B. Young at (405) 974-3340. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: AI-native platform, Hub-and-Spoke architecture design, Sentinel safety agent, Admissions & Career spoke, AI Success Buddy spoke, Private LLM integration, Analytics and reporting dashboards. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Architecture (25%), Private LLM Integration (10%), Sentinel Safety Agent (10%), Human-in-the-Loop Escalation (10%), Admissions & Career Spoke (10%), Implementation Timeline (10%), Fee Propos..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Central Oklahoma?
All active and historical solicitations from University Of Central Oklahoma are tracked and searchable. As a higher ed agency, University Of Central Oklahoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Purchasing Affidavit), Attachment B (Vendor Qualification), Attachment C (Certificate of Compliance), Attachment D (OMES Vendor Payee Form), Attachment E (Addenda Acknowledgment). Review the full document from University Of Central Oklahoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edmond, OK. Review the full solicitation for detailed scope requirements.