University of Central Oklahoma AI Ecosystem RFP 2026P200
University Of Central OklahomaHigher Ed · Edmond, OK- Due
- May 1, 2027
- 180 days left
- Contract term
- 3 years
The 30-second brief
The University of Central Oklahoma (UCO) is soliciting proposals for an AI Ecosystem under RFP 2026P200. The project includes the development of an AI chatbot platform for UCO.edu, a Sentinel Safety Agent for crisis detection, and integration with core systems including Banner SIS, Slate CRM, and Brightspace LMS. The initiative is funded by a $500,000 grant from the Oklahoma State Regents for Higher Education (OSRHE) over a 22-month period. Key requirements include a hybrid routing model between a private UCO LLM and vendor-managed cloud LLMs, support for 1,000 simultaneous sessions, FERPA/GLBA data isolation compliance, and a 10-second SLA for crisis notifications. The project is phased, with a pilot go-live targeted for August 1, 2026, and full program rollout by May 1, 2027. Proposals must include a 3-year cost trajectory and be submitted in a bookmarked PDF format.
AI Chatbot, Sentinel Safety Agent, 3-year cost trajectory, Technical Proposal Tabs 1-10, Pilot Success Framework
Cost-efficiency, scalability, data isolation approach, hybrid architecture capability, crisis escalation design
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Summary
The University of Central Oklahoma (UCO) is soliciting proposals for an AI Ecosystem under RFP 2026P200.
The project includes the development of an AI chatbot platform for UCO.edu, a Sentinel Safety Agent for crisis detection, and integration with core systems including Banner SIS, Slate CRM, and Brightspace LMS. The initiative is funded by a $500,000 grant from the Oklahoma State Regents for Higher Education (OSRHE) over a 22-month period. Key requirements include a hybrid routing model between a private UCO LLM and vendor-managed cloud LLMs, support for 1,000 simultaneous sessions, FERPA/GLBA data isolation compliance, and a 10-second SLA for crisis notifications. The project is phased, with a pilot go-live targeted for August 1, 2026, and full program rollout by May 1, 2027. Proposals must include a 3-year cost trajectory and be submitted in a bookmarked PDF format.
EVALUATION CRITERIA
5- Cost-efficiency
- Scalability
- Data isolation approach
- Hybrid architecture capability
- Crisis escalation design
REQUIRED DELIVERABLES
5- AI Chatbot
- Sentinel Safety Agent
- 3-year cost trajectory
- Technical Proposal Tabs 1-10
- Pilot Success Framework
REQUIRED ATTACHMENTS
4- Tab 3 Technical Proposal
- Tab 6 Human-in-the-Loop framework
- Tab 8 Pilot Success Framework
- Tab 9 Cost Trajectory
- Duration
- 22 months
- Scope location
- Edmond, OK
- Reported agency
- University of Central Oklahoma
Questions about this RFP
How do I respond to this RFP from University Of Central Oklahoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Central Oklahoma in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: AI Chatbot, Sentinel Safety Agent, 3-year cost trajectory, Technical Proposal Tabs 1-10, Pilot Success Framework. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost-efficiency, scalability, data isolation approach, hybrid architecture capability, crisis escalation design" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Central Oklahoma?
All active and historical solicitations from University Of Central Oklahoma are tracked and searchable. As a higher ed agency, University Of Central Oklahoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of May 1, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Tab 3 Technical Proposal, Tab 6 Human-in-the-Loop framework, Tab 8 Pilot Success Framework, Tab 9 Cost Trajectory. Review the full document from University Of Central Oklahoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edmond, OK. Review the full solicitation for detailed scope requirements.