United Independent School District, Catering and Related Services, RFPC 045-2025, 2028
United Independent School DistrictSchool · Laredo, TX- Due
- Oct 16, 2028
- 714 days left
- Posted
- Oct 12, 2025
- Contract term
- 3 years
- Primary contact
- Ivan M. Martinez
- (956) 473-7921
The 30-second brief
United Independent School District is seeking proposals from qualified independent companies, restaurants, food trucks, and catering providers to establish an approved vendor pool for local food and catering services, including baked goods, platters, boxed lunches, lunch and dinner specials, beverages, desserts, pizza, seafood, barbecue, Italian, American, sandwiches, breakfast, and Latin cuisines, with delivery and setup as needed in Laredo, Texas. This is an unsealed, continuous RFP process with quarterly board approval cycles. Submission deadline is October 16, 2028. Pre-proposer meeting held on October 15, 2025. Requirements include City of Laredo Health Food Dealer's Permit, Food Service Manager's Certificate, proof of insurance (General Liability, Worker's Compensation, Auto Liability), background checks, Form 1295, W-9, and three recommendation letters.
Baked Goods, Platters and Trays, Boxed Lunches, Lunch Specials, Dinner Specials, Beverages, Desserts, Pizza and Pizza Related Products, Seafood, Bar-B-Que, Italian, American, Sandwiches, Breakfast, Latin Cuisines
Submittal, Intent, Pricing, Recommendation Letters
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Summary
United Independent School District is seeking proposals from qualified independent companies, restaurants, food trucks, and catering providers to establish an approved vendor pool for local food and catering services, including baked goods, platters, boxed lunches, lunch and dinner specials, beverages, desserts, pizza, seafood, barbecue, Italian, American, sandwiches, breakfast, and Latin cuisines, with delivery and setup as needed in Laredo, Texas.
This is an unsealed, continuous RFP process with quarterly board approval cycles. Submission deadline is October 16, 2028. Pre-proposer meeting held on October 15, 2025. Requirements include City of Laredo Health Food Dealer's Permit, Food Service Manager's Certificate, proof of insurance (General Liability, Worker's Compensation, Auto Liability), background checks, Form 1295, W-9, and three recommendation letters.
EVALUATION CRITERIA
4- Submittal
- Intent
- Pricing
- Recommendation Letters
REQUIRED DELIVERABLES
15- Baked Goods
- Platters and Trays
- Boxed Lunches
- Lunch Specials
- Dinner Specials
- Beverages
- Desserts
- Pizza and Pizza Related Products
- Seafood
- Bar-B-Que
- Italian
- American
- Sandwiches
- Breakfast
- Latin Cuisines
REQUIRED ATTACHMENTS
17- Form 1295
- W-9
- Copies of Certifications including Food Handlers
- Recommendation Letters
- EDGAR Certifications
- Conflict of Interest Questionnaire
- Deviations or Exceptions on Company Letterhead
- HB 793 Verification
- Certification of Criminal History Record Information
- Certification Sheet
- Felony Conviction Notification
- Certificate of Insurance
- ACH Application Form
- Vendor Questionnaire
- Pre-Employment or Pre-Service Affidavit for Educational Entities
- Price Menu List
- Company Profile Card
- Submit to
- https://uisd.ionwave.net/PublicDetail.aspx?bidID=1610&SourceType=1
- Duration
- 36 months
- Scope location
- Laredo, TX
Questions about this RFP
How do I respond to this RFP from United Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2028. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://uisd.ionwave.net/PublicDetail.aspx?bidID=1610&SourceType=1. For questions, contact Ivan M. Martinez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including United Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ivan M. Martinez at (956) 473-7921. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Baked Goods, Platters and Trays, Boxed Lunches, Lunch Specials, Dinner Specials, Beverages, Desserts, Pizza and Pizza Related Products, Seafood, Bar-B-Que, Italian, American, Sandwiches, Breakfast, Latin Cuisines. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Submittal, Intent, Pricing, Recommendation Letters" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from United Independent School District?
All active and historical solicitations from United Independent School District are tracked and searchable. As a school agency, United Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 16, 2028, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1295, W-9, Copies of Certifications including Food Handlers, Recommendation Letters, EDGAR Certifications, Conflict of Interest Questionnaire, Deviations or Exceptions on Company Letterhead, HB 7. Review the full document from United Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Laredo, TX. Review the full solicitation for detailed scope requirements.