United Independent School District - District-Wide Creative Services, Custom Apparel Production, Event Planning, and Entertainment - RFPC 2026-023
United Independent School DistrictSchool · Laredo, TX- Due
- May 1, 2029
- 931 days left
- Posted
- Aug 10, 2026
- Contract term
- 3 years
- Primary contact
- Andrea Reed
- (956) 473-7915
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THE 30-SECOND BRIEF
The United Independent School District is requesting proposals from qualified vendors for custom apparel production, decoration services, entertainment services, photography services, and venue services on a continuous basis. Vendors will provide custom graphic and design, screen printing, embroidery, digitizing, event decor, balloon art, furniture and prop rentals, DJ services, interactive performers, videography, lighting systems, and school portrait sessions. The contract term is 36 months straight, running from September 17, 2026, through August 31, 2029. Submissions are due by May 1, 2029, at 10:00 AM CST via the eBid portal or at the Purchasing Department located at 3501 E. Saunders, Laredo, TX 78041. Questions are due by August 14, 2025. Evaluation is conducted on a pass/fail basis focusing on submittal completeness, intent, pricing, and 3 recommendation letters.
Submittal, Intent, Pricing, Recommendation Letters
SUMMARY
The United Independent School District is requesting proposals from qualified vendors for custom apparel production, decoration services, entertainment services, photography services, and venue services on a continuous basis.
Vendors will provide custom graphic and design, screen printing, embroidery, digitizing, event decor, balloon art, furniture and prop rentals, DJ services, interactive performers, videography, lighting systems, and school portrait sessions. The contract term is 36 months straight, running from September 17, 2026, through August 31, 2029. Submissions are due by May 1, 2029, at 10:00 AM CST via the eBid portal or at the Purchasing Department located at 3501 E. Saunders, Laredo, TX 78041. Questions are due by August 14, 2025. Evaluation is conducted on a pass/fail basis focusing on submittal completeness, intent, pricing, and 3 recommendation letters.
EVALUATION CRITERIA
4- Submittal
- Intent
- Pricing
- Recommendation Letters
REQUIRED ATTACHMENTS
15- Form 1295
- Certificate of Insurance
- Felony Conviction Notification
- Deviations or Exceptions on Company Letterhead
- Conflict of Interest Questionnaire
- Recommendation Letter 3
- Recommendation Letter 2
- Certification of Criminal History Record Information
- Certification Sheet
- ACH Application Form
- W9
- HB 793 Verification
- EDGAR Certifications
- Recommendation Letter 1
- Vendor Information & Proposal
- Submit to
- https://uisd.ionwave.net/PublicDetail.aspx?bidID=1673&SourceType=1
- Scope location
- Laredo, TX
Questions about this RFP
How do I respond to this RFP from United Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2029. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://uisd.ionwave.net/PublicDetail.aspx?bidID=1673&SourceType=1. For questions, contact Andrea Reed.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including United Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrea Reed at (956) 473-7915. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Submittal, Intent, Pricing, Recommendation Letters" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from United Independent School District?
All active and historical solicitations from United Independent School District are tracked and searchable. As a school agency, United Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of May 1, 2029, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1295, Certificate of Insurance, Felony Conviction Notification, Deviations or Exceptions on Company Letterhead, Conflict of Interest Questionnaire, Recommendation Letter 3, Recommendation Letter. Review the full document from United Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Laredo, TX. Review the full solicitation for detailed scope requirements.