United City of Yorkville Employee Benefits Consulting Services RFP 2025
City of YorkvilleCity · Yorkville, IL- Due
- Dec 1, 2025
- Deadline passed
- Posted
- Oct 28, 2025
- Contract term
- 3 years
- Primary contact
- Erin Willrett
The 30-second brief
The United City of Yorkville is soliciting proposals for employee benefits consulting services to act as broker and agent of record. The selected consultant will coordinate benefit programs including health (HMO and PPO), dental, vision, life insurance, Section 125 (FSA), Section 105 (HRA), and Employee Assistance Programs. Key responsibilities include negotiating with insurance carriers, analyzing claims data, assisting with wellness activities, and ensuring compliance with union contracts and laws. The City currently has approximately 106 full-time and 89 part-time employees plus 16 retirees. Proposals are due electronically by December 1, 2025, with a question deadline of November 14, 2025. The initial contract term is 36 months starting no later than May 1, 2026, with a potential 2-year extension.
Company Profile, Staff Qualifications, Illinois Insurance Producer License, Four References, Compensation Proposal, Contractor Certifications
Understanding of work, ability to commence timely, qualifications, scope and quality of services, carrier relationships, recommendations
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Summary
The United City of Yorkville is soliciting proposals for employee benefits consulting services to act as broker and agent of record.
The selected consultant will coordinate benefit programs including health (HMO and PPO), dental, vision, life insurance, Section 125 (FSA), Section 105 (HRA), and Employee Assistance Programs. Key responsibilities include negotiating with insurance carriers, analyzing claims data, assisting with wellness activities, and ensuring compliance with union contracts and laws. The City currently has approximately 106 full-time and 89 part-time employees plus 16 retirees. Proposals are due electronically by December 1, 2025, with a question deadline of November 14, 2025. The initial contract term is 36 months starting no later than May 1, 2026, with a potential 2-year extension.
EVALUATION CRITERIA
6- Understanding of work
- Ability to commence timely
- Qualifications
- Scope and quality of services
- Carrier relationships
- Recommendations
REQUIRED DELIVERABLES
6- Company Profile
- Staff Qualifications
- Illinois Insurance Producer License
- Four References
- Compensation Proposal
- Contractor Certifications
REQUIRED STAFFING
consultant
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Yorkville, IL
- Reported agency
- United City of Yorkville
Questions about this RFP
How do I respond to this RFP from City of Yorkville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Erin Willrett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Yorkville in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erin Willrett. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: consultant. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Company Profile, Staff Qualifications, Illinois Insurance Producer License, Four References, Compensation Proposal, Contractor Certifications. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of work, ability to commence timely, qualifications, scope and quality of services, carrier relationships, recommendations" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Yorkville?
All active and historical solicitations from City of Yorkville are tracked and searchable. As a city agency, City of Yorkville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Yorkville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Yorkville, IL. Review the full solicitation for detailed scope requirements.