Truman State University Fleet Vehicle Maintenance and Repair RFP 2026
Truman State UniversityHigher Ed · Kirksville, MO- Due
- Mar 26, 2026
- Deadline passed
- Posted
- Mar 4, 2026
- Contract term
- 5 years
- Primary contact
- Sarah Jones
- (660) 785-4159
The 30-second brief
Truman State University is seeking bids from qualified contractors to perform maintenance and repairs on its fleet of approximately fifty vehicles. Services include routine maintenance (oil changes, lubrication, fluid services, tire services, etc.) and non-routine repairs, with specific requirements for estimates, quality assurance, and reporting.
Written report after each service, "reminder" applique for windshield, Certified payroll records and prevailing wage affidavit (if applicable), Certificates of insurance, IRS form W-9, Contractor Proposal Certificate, Contractor Qualifications, Contractor Prices for Products and Services.
Contractor qualifications and experience, detailed price quote, all other evaluation criteria specified in the RFB and any subsequent negotiations.
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Summary
Truman State University is seeking bids from qualified contractors to perform maintenance and repairs on its fleet of approximately fifty vehicles.
Services include routine maintenance (oil changes, lubrication, fluid services, tire services, etc.) and non-routine repairs, with specific requirements for estimates, quality assurance, and reporting.
EVALUATION CRITERIA
Contractor qualifications and experience, detailed price quote, all other evaluation criteria specified in the RFB and any subsequent negotiations.
REQUIRED DELIVERABLES
8- Written report after each service
- "reminder" applique for windshield
- Certified payroll records and prevailing wage affidavit (if applicable)
- Certificates of insurance
- IRS form W-9
- Contractor Proposal Certificate
- Contractor Qualifications
- Contractor Prices for Products and Services
REQUIRED ATTACHMENTS
5- Exhibit A: Fleet Roster
- Exhibit B: State Tire Contract
- Exhibit C: Contractor Proposal Certificate
- Exhibit D: Contractor Qualifications
- Exhibit E: Contractor Prices for Products and Services
- Submit to
- McClain Hall Room 106
- Scope location
- Kirksville, MO
Questions about this RFP
How do I respond to this RFP from Truman State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: McClain Hall Room 106. For questions, contact Sarah Jones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Truman State University in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Jones at (660) 785-4159. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Written report after each service, "reminder" applique for windshield, Certified payroll records and prevailing wage affidavit (if applicable), Certificates of insurance, IRS form W-9, Contractor Proposal Certificate, Contractor Qualifications, Contractor Prices for Products and Services.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contractor qualifications and experience, detailed price quote, all other evaluation criteria specified in the RFB and any subsequent negotiations." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Truman State University?
All active and historical solicitations from Truman State University are tracked and searchable. As a higher ed agency, Truman State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Fleet Roster, Exhibit B: State Tire Contract, Exhibit C: Contractor Proposal Certificate, Exhibit D: Contractor Qualifications, Exhibit E: Contractor Prices for Products and Services. Review the full document from Truman State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kirksville, MO. Review the full solicitation for detailed scope requirements.