Township of Stone Mills - Comprehensive Roads Needs Study - RFP No. PW-RFP-2026-04 (2026)
Township of Stone MillsCity · Centreville, ON- Due
- Oct 5, 2026
- Deadline passed
- Posted
- Sep 10, 2026
- Primary contact
- Jeff Thompson
- (613) 378-2475
The 30-second brief
The Township of Stone Mills seeks proposals from qualified engineering consultants to conduct a Comprehensive Roads Needs Study for its approximately 400 km municipal road network, including paved, surface-treated, and gravel roadways, bridges, and major culverts. The study requires inventory and data collection, condition assessment (PCI and gravel road assessment), needs assessment and capital planning over a 10-year horizon, maintenance needs and standards (O. Reg. 239/02), and an Asset Management Plan (AMP) component consistent with Ontario Regulation 588/17. Deliverables include GIS road asset inventory, condition assessment results, draft and final reports, prioritized 10-year capital works program, and a council presentation. Proposals are due by October 5, 2026, at 12:00 p.m. local time, directed to the Township of Stone Mills, 4504 County Road 4, Centreville, ON K0K 1N0. Questions must be submitted in writing by September 28, 2026.
Project Initiation Meeting – scope confirmation and data review, Draft Data Collection and Field Work Report, GIS Road Asset Inventory (updated), Pavement Condition Assessment Results, Draft Roads Needs Study Report, Final Roads Needs Study Report, Asset Management Plan Component (Roads), Prioritized 10-Year Capital Works Program (spreadsheet), Council Presentation, All field data, Photographs, And supporting files
Technical Approach and Methodology (30%), Relevant Firm and Project Team Experience (25%), Qualifications of Proposed Project Team (15%), Project Schedule and Workplan (10%), Fee Proposal (20%)
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Summary
The Township of Stone Mills seeks proposals from qualified engineering consultants to conduct a Comprehensive Roads Needs Study for its approximately 400 km municipal road network, including paved, surface-treated, and gravel roadways, bridges, and major culverts.
The study requires inventory and data collection, condition assessment (PCI and gravel road assessment), needs assessment and capital planning over a 10-year horizon, maintenance needs and standards (O. Reg. 239/02), and an Asset Management Plan (AMP) component consistent with Ontario Regulation 588/17. Deliverables include GIS road asset inventory, condition assessment results, draft and final reports, prioritized 10-year capital works program, and a council presentation. Proposals are due by October 5, 2026, at 12:00 p.m. local time, directed to the Township of Stone Mills, 4504 County Road 4, Centreville, ON K0K 1N0. Questions must be submitted in writing by September 28, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Project Initiation Meeting – scope confirmation and data review
- Draft Data Collection and Field Work Report
- GIS Road Asset Inventory (updated)
- Pavement Condition Assessment Results
- Draft Roads Needs Study Report
- Final Roads Needs Study Report
- Asset Management Plan Component (Roads)
- Prioritized 10-Year Capital Works Program (spreadsheet)
- Council Presentation
- All field data
- Photographs
- Supporting files
REQUIRED ATTACHMENTS
6- Appendix A – Proponent Acknowledgement Form
- Appendix B – Fee Proposal Form
- Signed cover letter
- Technical Proposal
- Fee Proposal
- Proof of insurance
REQUIRED STAFFING
3- Submit to
- Township of Stone Mills, 4504 County Road 4, Centreville, ON K0K 1N0
- Scope location
- Centreville, ON
Questions about this RFP
How do I respond to this RFP from Township of Stone Mills?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Township of Stone Mills, 4504 County Road 4, Centreville, ON K0K 1N0. For questions, contact Jeff Thompson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of Stone Mills in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Thompson at (613) 378-2475. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Lead Field Engineers or Technologists, GIS / Data Specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Initiation Meeting – scope confirmation and data review, Draft Data Collection and Field Work Report, GIS Road Asset Inventory (updated), Pavement Condition Assessment Results, Draft Roads Needs Study Report, Final Roads Needs Study Report, Asset Management Plan Component (Roads), Prioritize. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Approach and Methodology (30%), Relevant Firm and Project Team Experience (25%), Qualifications of Proposed Project Team (15%), Project Schedule and Workplan (10%), Fee Proposal (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Stone Mills?
All active and historical solicitations from Township of Stone Mills are tracked and searchable. As a city agency, Township of Stone Mills regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A – Proponent Acknowledgement Form, Appendix B – Fee Proposal Form, signed cover letter, Technical Proposal, Fee Proposal, proof of insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Township of Stone Mills for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Centreville, ON. Review the full solicitation for detailed scope requirements.