Township of Ramara 2026 Arborist and Tree Removal Services RFQ ID-12-2026
Township of RamaraCity · Brechin, ON- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Contract term
- 1 year
The 30-second brief
The Township of Ramara is seeking quotations from qualified contractors for 2026 Arborist and Tree Removal Services under Contract # ID-12-2026. The scope of work involves the safe removal and disposal of approximately 52 hazardous, dead, or diseased trees on Township lands, including road allowances, parks, cemeteries, and municipal facilities. Services include felling, bucking, chipping, hauling, and full site restoration. The contract also includes emergency 24/7 response capabilities and provisional stump grinding requirements. The Township's 2026 operating budget for these works is $125,000. Bidders must have at least five years of experience and provide proof of WSIB and insurance ($5M General Liability, $2M Automobile). Submissions are due by September 10, 2026, at 10:00 a.m., with a question deadline of September 1, 2026.
Bidder Information Form, Schedule I - Items and Prices, Schedule II - Contractor Equipment List, Schedule III - Sub-Contractors Information Form, Schedule IV - Ability and Experience Form, Schedule V - Contractor Availability Form, Declaration of Accessibility Compliance, WSIB Certificate, Domestic Supply Chain Commitment Plan
Compliance with RFQ requirements (Pass/Fail), Price (50%), Contractor experience and qualifications (20%), Availability and response times (20%), Overall quality and professionalism of submission (10%)
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Summary
The Township of Ramara is seeking quotations from qualified contractors for 2026 Arborist and Tree Removal Services under Contract # ID-12-2026.
The scope of work involves the safe removal and disposal of approximately 52 hazardous, dead, or diseased trees on Township lands, including road allowances, parks, cemeteries, and municipal facilities. Services include felling, bucking, chipping, hauling, and full site restoration. The contract also includes emergency 24/7 response capabilities and provisional stump grinding requirements. The Township's 2026 operating budget for these works is $125,000. Bidders must have at least five years of experience and provide proof of WSIB and insurance ($5M General Liability, $2M Automobile). Submissions are due by September 10, 2026, at 10:00 a.m., with a question deadline of September 1, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Bidder Information Form
- Schedule I - Items and Prices
- Schedule II - Contractor Equipment List
- Schedule III - Sub-Contractors Information Form
- Schedule IV - Ability and Experience Form
- Schedule V - Contractor Availability Form
- Declaration of Accessibility Compliance
- WSIB Certificate
- Domestic Supply Chain Commitment Plan
REQUIRED ATTACHMENTS
Appendix A - List of Trees, Appendix B - Map of Quadrants for Tree Removal
- Submit to
- Township of Ramara Administration Building, Box 130, 2297 Highway 12, Brechin, ON L0K 1B0 or via email to [email protected] and [email protected]
- Duration
- 48 months
- Scope location
- Brechin, ON
Questions about this RFQ
How do I respond to this RFQ from Township of Ramara?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Township of Ramara Administration Building, Box 130, 2297 Highway 12, Brechin, ON L0K 1B0 or via email to [email protected] and [email protected].
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Township of Ramara in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Bidder Information Form, Schedule I - Items and Prices, Schedule II - Contractor Equipment List, Schedule III - Sub-Contractors Information Form, Schedule IV - Ability and Experience Form, Schedule V - Contractor Availability Form, Declaration of Accessibility Compliance, WSIB Certificate, Domestic. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with RFQ requirements (Pass/Fail), Price (50%), Contractor experience and qualifications (20%), Availability and response times (20%), Overall quality and professionalism of submission (10%..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Ramara?
All active and historical solicitations from Township of Ramara are tracked and searchable. As a city agency, Township of Ramara regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - List of Trees, Appendix B - Map of Quadrants for Tree Removal. Review the full document from Township of Ramara for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brechin, ON. Review the full solicitation for detailed scope requirements.