Township of Ramara Installation of a Fuel System at Works Yard 3 RFQ ID-10-2026
Township of RamaraCity · Brechin, ON- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Duration
- 3 months
The 30-second brief
The Corporation of the Township of Ramara is seeking quotations from qualified contractors for the supply and installation of a fuel management system at Works Yard 3, located at 7305 County Road 169. The scope of work includes site preparation, installation of a Petro Vend FSC3000 Fuel Site Controller, PV-200 Fuel Island Terminal, magnetic stripe reader, and associated communication and electrical components. Contractors must provide all labor, materials, commissioning, and testing to ensure a fully operational system with access control and transaction monitoring. A mandatory site visit is scheduled for September 17, 2026. Bidders must demonstrate at least five years of experience and compliance with the Buy Ontario Act. Submissions are due by October 8, 2026, at 10:00 AM Eastern Local Time.
Fully operational fuel management system, Configuration and commissioning documentation, As-built wiring diagrams, Manufacturer manuals, Warranty information, Operator training
Compliance with Ontario procurement requirements, Buy Ontario Act, Tendered price
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Summary
The Corporation of the Township of Ramara is seeking quotations from qualified contractors for the supply and installation of a fuel management system at Works Yard 3, located at 7305 County Road 169.
The scope of work includes site preparation, installation of a Petro Vend FSC3000 Fuel Site Controller, PV-200 Fuel Island Terminal, magnetic stripe reader, and associated communication and electrical components. Contractors must provide all labor, materials, commissioning, and testing to ensure a fully operational system with access control and transaction monitoring. A mandatory site visit is scheduled for September 17, 2026. Bidders must demonstrate at least five years of experience and compliance with the Buy Ontario Act. Submissions are due by October 8, 2026, at 10:00 AM Eastern Local Time.
EVALUATION CRITERIA
3- Compliance with Ontario procurement requirements
- Buy Ontario Act
- Tendered price
REQUIRED DELIVERABLES
6- Fully operational fuel management system
- Configuration and commissioning documentation
- As-built wiring diagrams
- Manufacturer manuals
- Warranty information
- Operator training
REQUIRED ATTACHMENTS
9- Bidder Information Form
- Schedule I Items and Prices
- Schedule II Sub-Contractors Information Form
- Schedule III Ability and Experience Form
- Schedule IV List of Major Goods and Services
- Schedule V Domestic Supply Chain Commitment Plan
- Schedule VI Domestic Supply Chain Commitment Plan Compliance Declaration
- Declaration of Accessibility Compliance Form
- WSIB certificate
REQUIRED STAFFING
Licensed Electrician, Qualified personnel trained in Petro Vend systems
- Submit to
- Township of Ramara Administration Building, Box 130, 2297 Highway 12, Brechin, ON L0K 1B0 or via email to [email protected] and [email protected]
- Scope location
- Washago, ON
Questions about this RFQ
How do I respond to this RFQ from Township of Ramara?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Township of Ramara Administration Building, Box 130, 2297 Highway 12, Brechin, ON L0K 1B0 or via email to [email protected] and [email protected].
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Township of Ramara in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Licensed Electrician, Qualified personnel trained in Petro Vend systems. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Fully operational fuel management system, Configuration and commissioning documentation, As-built wiring diagrams, Manufacturer manuals, Warranty information, Operator training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with Ontario procurement requirements, Buy Ontario Act, Tendered price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Ramara?
All active and historical solicitations from Township of Ramara are tracked and searchable. As a city agency, Township of Ramara regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Information Form, Schedule I Items and Prices, Schedule II Sub-Contractors Information Form, Schedule III Ability and Experience Form, Schedule IV List of Major Goods and Services, Schedule V D. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Township of Ramara for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Washago, ON. Review the full solicitation for detailed scope requirements.