Township of Ramara - Supply and Installation of an HVAC System - Contract ID-11-2026
Township of RamaraCity · Brechin, ON- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Primary contact
- Clerk
The 30-second brief
The Corporation of the Township of Ramara is seeking quotations for the supply and installation of a new propane-fired HVAC system, corner-mounted heating units, associated building services, and a new mezzanine guardrail at Work Yard 3, located at 7305 County Road 169 in Washago, ON. The scope includes demolition and removal of the existing furnace, oil tank, and ductwork, propane tank installation and piping, electrical work, controls and commissioning, testing, and closeout documentation. Bidders must attend a mandatory site visit on September 23, 2026, at 10:00 a.m. Questions are due by September 25, 2026, 11:00 AM, and submissions are due by October 1, 2026, 10:00 AM. Requirements include $5,000,000 comprehensive general liability insurance, WSIB clearance, Ontario-licensed electricians and gas fitters (TSSA), and a minimum 40% domestic supply chain commitment.
Complete and operational propane-fired HVAC system installed and commissioned; Complete installation of the new code compliant mezzanine guard; Submission of all closeout documents, Warranties, Testing reports, And as-built drawings; Successful final inspection and acceptance by the Township
Compliance with submission requirements, Compliance with Ontario's procurement requirements including Buy Ontario Act, Tendered price
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Summary
The Corporation of the Township of Ramara is seeking quotations for the supply and installation of a new propane-fired HVAC system, corner-mounted heating units, associated building services, and a new mezzanine guardrail at Work Yard 3, located at 7305 County Road 169 in Washago, ON. The scope includes demolition and removal of the existing furnace, oil tank, and ductwork, propane tank installation and piping, electrical work, controls and commissioning, testing, and closeout documentation.
Bidders must attend a mandatory site visit on September 23, 2026, at 10:00 a.m. Questions are due by September 25, 2026, 11:00 AM, and submissions are due by October 1, 2026, 10:00 AM. Requirements include $5,000,000 comprehensive general liability insurance, WSIB clearance, Ontario-licensed electricians and gas fitters (TSSA), and a minimum 40% domestic supply chain commitment.
EVALUATION CRITERIA
3- Compliance with submission requirements
- Compliance with Ontario's procurement requirements including Buy Ontario Act
- Tendered price
REQUIRED DELIVERABLES
4- Complete and operational propane-fired HVAC system installed and commissioned
- Complete installation of the new code compliant mezzanine guard
- Submission of all closeout documents, Warranties, Testing reports, And as-built drawings
- Successful final inspection and acceptance by the Township
REQUIRED ATTACHMENTS
Bidder Information Form, Schedule I - Items and Prices, Sub-Contractor Information Form, Schedule II - Ability and Experience Form, Schedule III - List of Major Good & Services, Schedule IV - Domestic Supply Chain Supply Commitment Plan, Schedule V - Domestic Supply Chain Commitment Plan - Compliance Declaration, Declaration of Accessibility Compliance Form, Health & Safety Information, WSIB clearance certificate
- Submit to
- Township of Ramara Administration Building, Box 130, 2297 Highway 12, Brechin, ON L0K 1B0 or via email to [email protected] and [email protected]
- Scope location
- Washago, ON
Questions about this RFQ
How do I respond to this RFQ from Township of Ramara?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Township of Ramara Administration Building, Box 130, 2297 Highway 12, Brechin, ON L0K 1B0 or via email to [email protected] and [email protected]. For questions, contact Clerk.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Township of Ramara in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Clerk. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete and operational propane-fired HVAC system installed and commissioned; Complete installation of the new code compliant mezzanine guard; Submission of all closeout documents, Warranties, Testing reports, And as-built drawings; Successful final inspection and acceptance by the Township. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with submission requirements, Compliance with Ontario's procurement requirements including Buy Ontario Act, Tendered price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Ramara?
All active and historical solicitations from Township of Ramara are tracked and searchable. As a city agency, Township of Ramara regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Information Form, Schedule I - Items and Prices, Sub-Contractor Information Form, Schedule II - Ability and Experience Form, Schedule III - List of Major Good & Services, Schedule IV - Domestic. Review the full document from Township of Ramara for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Washago, ON. Review the full solicitation for detailed scope requirements.