Township of Hillside Health Insurance Brokerage Services RFP 2026
Township of HillsideCity · Hillside, NJ- Due
- Mar 31, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Hope M. Smith
The 30-second brief
The Township of Hillside is soliciting proposals for Health Insurance Brokerage Services for the contract period of April 1, 2026, through March 31, 2027. The selected broker will manage and replace insurance policies for health, dental, and prescription programs, which expire on March 31, 2026. Key responsibilities include annually designing and marketing insurance program renewals, identifying underwriting data, meeting with the Township for strategy development, and assisting with claims reporting and recovery of deductibles. Proposers must be licensed in New Jersey, in sound financial condition, and maintain professional errors and omissions coverage of at least $20 million. Sealed submissions are due by March 31, 2026, at 11:00 A.M. at the Township Clerk's Office.
ORIGINAL responsive submission, ONE unbound copy, ONE copy on CD in pdf format, Non-Collusion Affidavit, Disclosure of Ownership form, Business Registration Certificate, Professional Service Entity Information Form, Submission Form, Acknowledgement of Corrections Form, Acknowledgement of Receipt of Addenda, Vendor Documentation Retention, Disclosure of Investment Activities in Iran
Experience and reputation, Knowledge of Township form of government, Availability for meetings, Ability to perform services timely, Compensation proposal, References
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Summary
The Township of Hillside is soliciting proposals for Health Insurance Brokerage Services for the contract period of April 1, 2026, through March 31, 2027.
The selected broker will manage and replace insurance policies for health, dental, and prescription programs, which expire on March 31, 2026. Key responsibilities include annually designing and marketing insurance program renewals, identifying underwriting data, meeting with the Township for strategy development, and assisting with claims reporting and recovery of deductibles. Proposers must be licensed in New Jersey, in sound financial condition, and maintain professional errors and omissions coverage of at least $20 million. Sealed submissions are due by March 31, 2026, at 11:00 A.M. at the Township Clerk's Office.
EVALUATION CRITERIA
6- Experience and reputation
- Knowledge of Township form of government
- Availability for meetings
- Ability to perform services timely
- Compensation proposal
- References
REQUIRED DELIVERABLES
12- ORIGINAL responsive submission
- ONE unbound copy
- ONE copy on CD in pdf format
- Non-Collusion Affidavit
- Disclosure of Ownership form
- Business Registration Certificate
- Professional Service Entity Information Form
- Submission Form
- Acknowledgement of Corrections Form
- Acknowledgement of Receipt of Addenda
- Vendor Documentation Retention
- Disclosure of Investment Activities in Iran
REQUIRED ATTACHMENTS
11- Non-Collusion Affidavit
- Disclosure of Ownership Form
- Insurance Requirement Acknowledgement Form
- Mandatory Equal Employment Opportunity Notice Acknowledgement
- Business Registration Certificate
- Professional Service Entity Information Form
- Submission Form
- Acknowledgement of Corrections Additions or Deletions Form
- Acknowledgement of Receipt of Addenda
- Vendor Documentation Retention
- Disclosure of Investment Activities in Iran
REQUIRED STAFFING
Individuals who will perform the services/tasks
- Submit to
- Township Clerk's Office, 1409 Liberty Avenue, Hillside, NJ 07205
- Scope location
- Hillside, NJ
Questions about this RFP
How do I respond to this RFP from Township of Hillside?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Township Clerk's Office, 1409 Liberty Avenue, Hillside, NJ 07205. For questions, contact Hope M. Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of Hillside in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Hope M. Smith. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Individuals who will perform the services/tasks. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: ORIGINAL responsive submission, ONE unbound copy, ONE copy on CD in pdf format, Non-Collusion Affidavit, Disclosure of Ownership form, Business Registration Certificate, Professional Service Entity Information Form, Submission Form, Acknowledgement of Corrections Form, Acknowledgement of Receipt of. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and reputation, Knowledge of Township form of government, Availability for meetings, Ability to perform services timely, Compensation proposal, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Hillside?
All active and historical solicitations from Township of Hillside are tracked and searchable. As a city agency, Township of Hillside regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Disclosure of Ownership Form, Insurance Requirement Acknowledgement Form, Mandatory Equal Employment Opportunity Notice Acknowledgement, Business Registration Certificate, Pro. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Township of Hillside for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hillside, NJ. Review the full solicitation for detailed scope requirements.