Township of Alnwick/Haldimand - Operation and Maintenance of the Grafton Drinking Water System - RFP-06-2026 (2026)
Township of Alnwick/HaldimandCity · Grafton, ON- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Contract term
- 5 years
- Primary contact
- David Dawson
- (905) 349-2822
The 30-second brief
The Township of Alnwick/Haldimand is requesting proposals for the operation and maintenance of the Grafton Drinking Water System, classified as a Class 3 Water Distribution and Supply Subsystem under O. Reg. 170/03. Services include routine maintenance, preventative and corrective maintenance, 24/7 emergency response, hydrant inspection and flow testing, valve exercising, unidirectional flushing, bimonthly meter readings, regulatory reporting, and DWQMS Quality Management System management. The initial contract term is five years commencing January 1, 2027 and ending December 31, 2031, with an option for a further five-year term. Submissions are due by October 22, 2026, at 3:00 p.m. local time via the Biddingo Website.
Business and Operations Plan (45 points), Price Proposal (30 points), Experience and Reputation (20 points), Transition Plan (5 points)
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Summary
The Township of Alnwick/Haldimand is requesting proposals for the operation and maintenance of the Grafton Drinking Water System, classified as a Class 3 Water Distribution and Supply Subsystem under O. Reg. 170/03.
Services include routine maintenance, preventative and corrective maintenance, 24/7 emergency response, hydrant inspection and flow testing, valve exercising, unidirectional flushing, bimonthly meter readings, regulatory reporting, and DWQMS Quality Management System management. The initial contract term is five years commencing January 1, 2027 and ending December 31, 2031, with an option for a further five-year term. Submissions are due by October 22, 2026, at 3:00 p.m. local time via the Biddingo Website.
EVALUATION CRITERIA
REQUIRED STAFFING
3- Submit to
- https://www.biddingo.com
- Duration
- 60 months
- Scope location
- Grafton, ON
Questions about this RFP
How do I respond to this RFP from Township of Alnwick/Haldimand?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. Submissions should be delivered to: https://www.biddingo.com. For questions, contact David Dawson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of Alnwick/Haldimand in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Dawson at (905) 349-2822. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Certified operator – regular hours, Certified operator – overtime, Certified operator – emergency / after hours. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Business and Operations Plan (45 points), Price Proposal (30 points), Experience and Reputation (20 points), Transition Plan (5 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Alnwick/Haldimand?
All active and historical solicitations from Township of Alnwick/Haldimand are tracked and searchable. As a city agency, Township of Alnwick/Haldimand regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Township of Alnwick/Haldimand for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grafton, ON. Review the full solicitation for detailed scope requirements.