Town of Winchester Payroll System and Related Services RFP 2026
Town of WinchesterCity · Winsted, CT- Due
- Mar 19, 2026
- Deadline passed
- Posted
- Feb 10, 2026
- Contract term
- 3 years
- Primary contact
- Don Murelli
The 30-second brief
The Town of Winchester is requesting proposals for a web-based comprehensive payroll and related services solution. The scope includes payroll processing, tax filing, remittance, and data interface services, along with modules for Time and Attendance, Compensated Accruals, Employee Self Service, Benefits Administration, and Document Management. The Town currently uses Gemni systems and issues approximately 151 W2s annually for 80 full-time, 20 part-time, and 30 seasonal employees. A three-year contract is anticipated with a target go-live date of January 1, 2027. Proposals are due by 10:00am EST on March 19, 2026, at the Office of the Town Manager in Winsted, CT. Evaluation criteria include solution comprehensiveness, implementation design, and cost reasonableness.
Sealed proposals (1 original and 5 physical copies), Electronic copy, Title Page, Table of Contents, Transmittal letter, Minimum Qualifications statement, Experience and Qualifications, Proposed Work Plan and Timeline, Training plan, Pricing (Attachment A), Non-Collusive Affidavit (Attachment B)
Minimum requirements met, comprehensiveness of solution, design of implementation and timeline, reasonableness of cost
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Summary
The Town of Winchester is requesting proposals for a web-based comprehensive payroll and related services solution.
The scope includes payroll processing, tax filing, remittance, and data interface services, along with modules for Time and Attendance, Compensated Accruals, Employee Self Service, Benefits Administration, and Document Management. The Town currently uses Gemni systems and issues approximately 151 W2s annually for 80 full-time, 20 part-time, and 30 seasonal employees. A three-year contract is anticipated with a target go-live date of January 1, 2027. Proposals are due by 10:00am EST on March 19, 2026, at the Office of the Town Manager in Winsted, CT. Evaluation criteria include solution comprehensiveness, implementation design, and cost reasonableness.
EVALUATION CRITERIA
4- Minimum requirements met
- Comprehensiveness of solution
- Design of implementation and timeline
- Reasonableness of cost
REQUIRED DELIVERABLES
11- Sealed proposals (1 original and 5 physical copies)
- Electronic copy
- Title Page
- Table of Contents
- Transmittal letter
- Minimum Qualifications statement
- Experience and Qualifications
- Proposed Work Plan and Timeline
- Training plan
- Pricing (Attachment A)
- Non-Collusive Affidavit (Attachment B)
REQUIRED ATTACHMENTS
3- Attachment A
- Attachment B
- Attachment C
- Submit to
- Office of the Town Manager, Winchester Town Hall, 338 Main Street, Winsted, CT 06098
- Scope location
- Winsted, CT
Questions about this RFP
How do I respond to this RFP from Town of Winchester?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Town Manager, Winchester Town Hall, 338 Main Street, Winsted, CT 06098. For questions, contact Don Murelli.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Winchester in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Don Murelli. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed proposals (1 original and 5 physical copies), Electronic copy, Title Page, Table of Contents, Transmittal letter, Minimum Qualifications statement, Experience and Qualifications, Proposed Work Plan and Timeline, Training plan, Pricing (Attachment A), Non-Collusive Affidavit (Attachment B). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Minimum requirements met, comprehensiveness of solution, design of implementation and timeline, reasonableness of cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Winchester?
All active and historical solicitations from Town of Winchester are tracked and searchable. As a city agency, Town of Winchester regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C. Review the full document from Town of Winchester for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Winsted, CT. Review the full solicitation for detailed scope requirements.