Town of Whitestown - Legacy Core Small Area Plan & Development Regulations RFQ - 2026
Town of WhitestownCity · Whitestown, IN- Due
- Nov 20, 2026
- 24 days left
- Posted
- Sep 28, 2026
- Primary contact
- Todd Barker
The 30-second brief
The Town of Whitestown seeks a consultant team to develop a Small Area Plan and Development Regulations for the Legacy Core area, encompassing approximately 274 acres. Services include public engagement with stakeholder interviews and public workshops, an existing conditions assessment covering land use, zoning, transportation, pedestrian infrastructure, parking, and utilities, developing the Small Area Plan, and proposing draft development regulations such as Euclidean Zoning Districts, Form Based Codes, and Overlay Zones. Deliverables include an existing conditions memo, public engagement summary, draft and final plan documents, draft and adoption-ready development regulations ordinance language, GIS files, and presentation materials. Submittals are due by November 20, 2026, with questions due October 23, 2026. Evaluation factors include submission completeness, related project experience, personnel qualifications, innovation, capacity, public engagement strategy, references, and overall costs.
Existing conditions memo, Public engagement summary, Draft plan, Final plan document, Draft Development Regulations, Adoption-ready Development Regulations ordinance language, GIS files of all geospatial data and maps, Presentation materials
Completeness of submission, Related project experience, Experience and qualifications of personnel slated to work on the project, Innovation and creativity based on firm's example projects, Capacity to complete the project on time and within budget, Public engagement strategy, References from example projects, Overall costs
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Summary
The Town of Whitestown seeks a consultant team to develop a Small Area Plan and Development Regulations for the Legacy Core area, encompassing approximately 274 acres.
Services include public engagement with stakeholder interviews and public workshops, an existing conditions assessment covering land use, zoning, transportation, pedestrian infrastructure, parking, and utilities, developing the Small Area Plan, and proposing draft development regulations such as Euclidean Zoning Districts, Form Based Codes, and Overlay Zones. Deliverables include an existing conditions memo, public engagement summary, draft and final plan documents, draft and adoption-ready development regulations ordinance language, GIS files, and presentation materials. Submittals are due by November 20, 2026, with questions due October 23, 2026. Evaluation factors include submission completeness, related project experience, personnel qualifications, innovation, capacity, public engagement strategy, references, and overall costs.
EVALUATION CRITERIA
Completeness of submission, Related project experience, Experience and qualifications of personnel slated to work on the project, Innovation and creativity based on firm's example projects, Capacity to complete the project on time and within budget, Public engagement strategy, References from example projects, Overall costs
REQUIRED DELIVERABLES
8- Existing conditions memo
- Public engagement summary
- Draft plan
- Final plan document
- Draft Development Regulations
- Adoption-ready Development Regulations ordinance language
- GIS files of all geospatial data and maps
- Presentation materials
REQUIRED ATTACHMENTS
10- Letter of Interest
- Firm Overview
- Project Understanding
- Project Approach
- Preliminary project schedule
- Team Qualifications
- Relevant Experience
- Hourly rate schedule and typical reimbursable expenses
- References
- Work Samples
- Submit to
- [email protected]
- Scope location
- Whitestown, IN
- Projected sq ft
- 274 sq ft
Questions about this RFQ
How do I respond to this RFQ from Town of Whitestown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Todd Barker.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Whitestown in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Todd Barker. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Existing conditions memo, Public engagement summary, Draft plan, Final plan document, Draft Development Regulations, Adoption-ready Development Regulations ordinance language, GIS files of all geospatial data and maps, Presentation materials. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness of submission, Related project experience, Experience and qualifications of personnel slated to work on the project, Innovation and creativity based on firm's example projects, Capacity t..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Whitestown?
All active and historical solicitations from Town of Whitestown are tracked and searchable. As a city agency, Town of Whitestown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Interest, Firm Overview, Project Understanding, Project Approach, Preliminary project schedule, Team Qualifications, Relevant Experience, Hourly rate schedule and typical reimbursable expens. Review the full document from Town of Whitestown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Whitestown, IN. The total projected area is 274 sq ft. Review the full solicitation for detailed scope requirements.