Town of Webster Construction Administration for Salt Barn / Truck Wash Project RFP 2026
Town of WebsterCity · Webster, NY- Due
- Mar 18, 2026
- Deadline passed
- Posted
- Feb 25, 2026
- Duration
- 10 months
- Primary contact
- Patrick Stephens
The 30-second brief
The Town of Webster is soliciting proposals for construction administration services for its Highway Facility project, including a new 6,000-ton salt barn and a 3,000 sq ft truck wash building. Proposals are due by March 18, 2026.
Inspection Reports, Engineer's Daily Reports, Weekly Construction Reports, Meeting Minutes, Change Orders, Warranty Documents, Project Photographs
Project Understanding, Proposed Project approach, Technical and Professional Competence, Specific Experience on Similar Projects, Previous Performance Record, Capacity and Availability, Knowledge of Town Facilities, Local Office and Personnel, Conflicts of Interest, Proposed Fee
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Summary
The Town of Webster is soliciting proposals for construction administration services for its Highway Facility project, including a new 6,000-ton salt barn and a 3,000 sq ft truck wash building. Proposals are due by March 18, 2026.
EVALUATION CRITERIA
10- Project Understanding
- Proposed Project approach
- Technical and Professional Competence
- Specific Experience on Similar Projects
- Previous Performance Record
- Capacity and Availability
- Knowledge of Town Facilities
- Local Office and Personnel
- Conflicts of Interest
- Proposed Fee
REQUIRED DELIVERABLES
7- Inspection Reports
- Engineer's Daily Reports
- Weekly Construction Reports
- Meeting Minutes
- Change Orders
- Warranty Documents
- Project Photographs
REQUIRED ATTACHMENTS
5- Cover Letter
- Table of Contents
- Firm Information
- Qualifications
- Proposed Fee
REQUIRED STAFFING
12- Submit to
- 1000 Ridge Rd, Webster, NY 14580
- Scope location
- Webster, NY
- Projected sq ft
- 25,275 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Webster?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1000 Ridge Rd, Webster, NY 14580. For questions, contact Patrick Stephens.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Webster in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Stephens. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Administrative Assistant, Architect II, Construction Administrator, Engineer I, Engineer II, Engineer III, Intern Architect I, Intern Architect II, Intern Architect III, Arch Project Manager III, Senior Engineer, Senior Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Inspection Reports, Engineer's Daily Reports, Weekly Construction Reports, Meeting Minutes, Change Orders, Warranty Documents, Project Photographs. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding, Proposed Project approach, Technical and Professional Competence, Specific Experience on Similar Projects, Previous Performance Record, Capacity and Availability, Knowledge of T..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Webster?
All active and historical solicitations from Town of Webster are tracked and searchable. As a city agency, Town of Webster regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Table of Contents, Firm Information, Qualifications, Proposed Fee. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Webster for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Webster, NY. The total projected area is 25275 sq ft. Review the full solicitation for detailed scope requirements.