Town of Wake Forest - Athletic League Officials for Youth and Adult Athletics - RFP #0002-FY27-PRCR, 2026
Town of Wake ForestCity · Wake Forest, NC- Due
- Nov 30, 2026
- 19 days left
- Posted
- Nov 2, 2026
- Contract term
- 3 years
- Primary contact
- Hollie Aldridge
- (919) 435-9489
The 30-second brief
The Town of Wake Forest Parks, Recreation & Cultural Resources Department is seeking proposals to provide officiating services for its youth and adult athletic leagues, including baseball, softball, and basketball. The contractor will provide trained and qualified sports officials to administer games according to NCHSAA/NFHSA rules, conduct yearly background checks, provide appropriate training, and maintain on-call representation. The contract term is for three years with options to renew for two one-year increments, with a start date of March 1, 2027. Proposals are due by November 30, 2026, at 2:00 p.m., with questions due by November 9, 2026. Evaluation criteria include understanding of scope and requirements, team qualifications, project cost, references, and legal history.
Youth baseball, Youth softball, Adult softball, And youth basketball officiating services
Understanding of Scope & Requirements (35%), Team Qualifications (25%), Project Cost (20%), References (15%), Legal History (5%)
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Summary
The Town of Wake Forest Parks, Recreation & Cultural Resources Department is seeking proposals to provide officiating services for its youth and adult athletic leagues, including baseball, softball, and basketball.
The contractor will provide trained and qualified sports officials to administer games according to NCHSAA/NFHSA rules, conduct yearly background checks, provide appropriate training, and maintain on-call representation. The contract term is for three years with options to renew for two one-year increments, with a start date of March 1, 2027. Proposals are due by November 30, 2026, at 2:00 p.m., with questions due by November 9, 2026. Evaluation criteria include understanding of scope and requirements, team qualifications, project cost, references, and legal history.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Youth baseball
- Youth softball
- Adult softball
- Youth basketball officiating services
REQUIRED ATTACHMENTS
7- Cover letter
- Table of contents
- Reference tabs
- Two comparable service contracts
- Three professional references
- Legal history
- Pricing pages
- Submit to
- 234 Friendship Chapel Road, Wake Forest, NC 27587
- Duration
- 36 months
- Scope location
- Wake Forest, NC
Questions about this RFP
How do I respond to this RFP from Town of Wake Forest?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 234 Friendship Chapel Road, Wake Forest, NC 27587. For questions, contact Hollie Aldridge.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Wake Forest in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Hollie Aldridge at (919) 435-9489. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Youth baseball, Youth softball, Adult softball, And youth basketball officiating services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of Scope & Requirements (35%), Team Qualifications (25%), Project Cost (20%), References (15%), Legal History (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Wake Forest?
All active and historical solicitations from Town of Wake Forest are tracked and searchable. As a city agency, Town of Wake Forest regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, table of contents, reference tabs, two comparable service contracts, three professional references, legal history, pricing pages. Review the full document from Town of Wake Forest for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wake Forest, NC. Review the full solicitation for detailed scope requirements.