Town of Vegreville - Commercial Cleaning Services - RFP2026-005 (2026)
Town of VegrevilleCity · Vegreville, AB- Due
- Nov 30, 2026
- 27 days left
- Contract term
- 3 years
- Primary contact
- Daniel Kuzmic
- (780) 632-6403 ext 1404
The 30-second brief
The Town of Vegreville is seeking proposals from qualified full-service companies or consortia to provide comprehensive janitorial and commercial cleaning services across eight municipal facilities under solicitation RFP2026-005. Named assets include the Town Office, FCSS & Council Chambers, IP&D Department, Public Works Building, Fire Hall, RCMP building, Library, and Post Office, covering an estimated total of approximately 54,625 sq. ft. Required services encompass daily and weekly cleaning, sanitization, waste disposal, floor care, window washing, and snow removal on steps and sidewalks as specified in schedules A through I. The contract term is for three (3) years commencing January 4, 2027, with an optional two (2) year extension. Submissions are due via email by November 30, 2026, at 4:30 pm MST. A mandatory facility walkthrough is scheduled for November 18, 2026, at 1:30 pm starting at the Town Office. Vendors must demonstrate corporate organization, financial capability, safety compliance, and obtain an Enhanced Reliability Security Clearance for the RCMP building.
Corporate Organization Element, Technical Element, Financial Element
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Summary
The Town of Vegreville is seeking proposals from qualified full-service companies or consortia to provide comprehensive janitorial and commercial cleaning services across eight municipal facilities under solicitation RFP2026-005.
Named assets include the Town Office, FCSS & Council Chambers, IP&D Department, Public Works Building, Fire Hall, RCMP building, Library, and Post Office, covering an estimated total of approximately 54,625 sq. ft. Required services encompass daily and weekly cleaning, sanitization, waste disposal, floor care, window washing, and snow removal on steps and sidewalks as specified in schedules A through I. The contract term is for three (3) years commencing January 4, 2027, with an optional two (2) year extension. Submissions are due via email by November 30, 2026, at 4:30 pm MST. A mandatory facility walkthrough is scheduled for November 18, 2026, at 1:30 pm starting at the Town Office. Vendors must demonstrate corporate organization, financial capability, safety compliance, and obtain an Enhanced Reliability Security Clearance for the RCMP building.
EVALUATION CRITERIA
3- Corporate Organization Element
- Technical Element
- Financial Element
REQUIRED ATTACHMENTS
5- Cover letter
- Corporate Organization and Financial Capability
- Technical Proposal
- Financial Proposal
- 2027 Town of Vegreville Contractor Health & Safety Package
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Vegreville, AB
- Projected sq ft
- 54,625 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Vegreville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Daniel Kuzmic.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Vegreville in AB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daniel Kuzmic at (780) 632-6403 ext 1404. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Corporate Organization Element, Technical Element, Financial Element" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Vegreville?
All active and historical solicitations from Town of Vegreville are tracked and searchable. As a city agency, Town of Vegreville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: cover letter, Corporate Organization and Financial Capability, Technical Proposal, Financial Proposal, 2027 Town of Vegreville Contractor Health & Safety Package. Review the full document from Town of Vegreville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vegreville, AB. The total projected area is 54625 sq ft. Review the full solicitation for detailed scope requirements.