Town of Sylva - Request for Qualifications for Pinnacle Park PARTF Improvement Project - 2026
Town of SylvaCity · Sylva, NC- Due
- Aug 31, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Jake Scott
- (828) 586-2719
The 30-second brief
The Town of Sylva is soliciting Statements of Qualifications (SOQs) from qualified Design-Build firms for the design and construction of the Pinnacle Park PARTF Improvement Project, located at 2174 Fisher Creek Road. The project includes trail improvements (~29,548 linear feet / 5.59 miles), a new hiking trail (~5,940 linear feet / 1.1 miles), a permeable parking area with an ADA accessible space and stormwater feature, campsite improvements, an open-air outdoor classroom with native stone benches, a ridge viewing platform, an accessible trail section and platform, trail signage, a trailhead kiosk, a vault toilet, and a stacked rock wall. The estimated project budget is approximately $682,646.00. Submissions are due by August 31, 2026, and must be delivered to the Sylva Municipal Hall or submitted electronically to [email protected]. Questions must be received in writing by August 14, 2026.
Trail Improvements (~29, 548 Linear Feet/5.59 miles), New Hiking Trail (~5, 940 Linear Feet/1.1 miles), Rehabilitate Permeable Parking Area, Campsite Improvements, Open-Air Outdoor Classroom, Benches, Viewing Platform on Ridge, Accessible Platform, Signage at New Trails and Splits, Install approximately 10 missing signs along trails, Accessible Trail Section Renovation, Trash Receptable Area, Trailhead Kiosk with Stabilized Accessible Surface, Gateway/Entrance Sign, Vault Toilet, Stacked Rock Wall at Parking Area, As-built site plan
Ability to complete project on time, criteria and constraints identified in the document, design-build statute requirements, qualifications-based selection (QBS)
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Summary
The Town of Sylva is soliciting Statements of Qualifications (SOQs) from qualified Design-Build firms for the design and construction of the Pinnacle Park PARTF Improvement Project, located at 2174 Fisher Creek Road.
The project includes trail improvements (~29,548 linear feet / 5.59 miles), a new hiking trail (~5,940 linear feet / 1.1 miles), a permeable parking area with an ADA accessible space and stormwater feature, campsite improvements, an open-air outdoor classroom with native stone benches, a ridge viewing platform, an accessible trail section and platform, trail signage, a trailhead kiosk, a vault toilet, and a stacked rock wall. The estimated project budget is approximately $682,646.00. Submissions are due by August 31, 2026, and must be delivered to the Sylva Municipal Hall or submitted electronically to [email protected]. Questions must be received in writing by August 14, 2026.
EVALUATION CRITERIA
4- Ability to complete project on time
- Criteria and constraints identified in the document
- Design-build statute requirements
- Qualifications-based selection (QBS)
REQUIRED DELIVERABLES
17- Trail Improvements (~29, 548 Linear Feet/5.59 miles)
- New Hiking Trail (~5, 940 Linear Feet/1.1 miles)
- Rehabilitate Permeable Parking Area
- Campsite Improvements
- Open-Air Outdoor Classroom
- Benches
- Viewing Platform on Ridge
- Accessible Platform
- Signage at New Trails and Splits
- Install approximately 10 missing signs along trails
- Accessible Trail Section Renovation
- Trash Receptable Area
- Trailhead Kiosk with Stabilized Accessible Surface
- Gateway/Entrance Sign
- Vault Toilet
- Stacked Rock Wall at Parking Area
- As-built site plan
REQUIRED ATTACHMENTS
6- Budget
- Project Schedule
- Portfolio
- Design-Build Team Declaration Statement
- Surety letter for performance and payment bonds
- Certificate of Insurance
REQUIRED STAFFING
4- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Sylva, NC
- Projected sq ft
- 1,529,000 sq ft
Questions about this RFQ
How do I respond to this RFQ from Town of Sylva?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jake Scott.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Sylva in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jake Scott at (828) 586-2719. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Design-Build team, Designer of Record, General Contractor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Trail Improvements (~29, 548 Linear Feet/5.59 miles), New Hiking Trail (~5, 940 Linear Feet/1.1 miles), Rehabilitate Permeable Parking Area, Campsite Improvements, Open-Air Outdoor Classroom, Benches, Viewing Platform on Ridge, Accessible Platform, Signage at New Trails and Splits, Install approxima. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to complete project on time, criteria and constraints identified in the document, design-build statute requirements, qualifications-based selection (QBS)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Sylva?
All active and historical solicitations from Town of Sylva are tracked and searchable. As a city agency, Town of Sylva regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Budget, Project Schedule, Portfolio, Design-Build Team Declaration Statement, Surety letter for performance and payment bonds, Certificate of Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Sylva for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sylva, NC. The total projected area is 1529000 sq ft. Review the full solicitation for detailed scope requirements.
