Town of Stafford - Tree Trimming and Removal Services - Bid No. DPW1062026 (2026)
Town of StaffordCity · Stafford Springs, CT- Due
- Oct 28, 2026
- Deadline passed
- Posted
- Oct 6, 2026
- Contract term
- 5 years
- Primary contact
- John Whetton
- (860) 684-1792
The 30-second brief
The Town of Stafford Department of Public Works is seeking qualified tree-care contractors to provide on-call tree trimming, tree removal, storm response, and related services within Town rights-of-way and on other Town-controlled property under Bid No. DPW1062026. The scope encompasses pruning and removal of trees and limbs, emergency removal of storm-damaged or hazardous trees, chipping brush, handling logs and wood, stump grinding, traffic control, and utility protection. The initial contract term is 5 years, running from November 9, 2026, through October 31, 2031, with optional one-year renewal terms. Sealed bids must be delivered to the Department of Public Works at Warren Memorial Town Hall by October 28, 2026, at 10:00 a.m., with a public opening at the West Stafford Fire Department. A written question deadline is set for October 15, 2026. Requirements include Connecticut licensed arborist supervision, current CDL and EHAP credentials, prevailing wage compliance when applicable, and specific insurance coverages.
Price, qualifications, safety record, equipment, response capability, references, contract compliance, operational needs
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Summary
The Town of Stafford Department of Public Works is seeking qualified tree-care contractors to provide on-call tree trimming, tree removal, storm response, and related services within Town rights-of-way and on other Town-controlled property under Bid No.
DPW1062026. The scope encompasses pruning and removal of trees and limbs, emergency removal of storm-damaged or hazardous trees, chipping brush, handling logs and wood, stump grinding, traffic control, and utility protection. The initial contract term is 5 years, running from November 9, 2026, through October 31, 2031, with optional one-year renewal terms. Sealed bids must be delivered to the Department of Public Works at Warren Memorial Town Hall by October 28, 2026, at 10:00 a.m., with a public opening at the West Stafford Fire Department. A written question deadline is set for October 15, 2026. Requirements include Connecticut licensed arborist supervision, current CDL and EHAP credentials, prevailing wage compliance when applicable, and specific insurance coverages.
EVALUATION CRITERIA
8- Price
- Qualifications
- Safety record
- Equipment
- Response capability
- References
- Contract compliance
- Operational needs
REQUIRED ATTACHMENTS
Completed and signed Bid Form and Price Schedule, Acknowledgment of each addendum, Bidder Information and Qualifications form, Three recent references for comparable municipal or utility tree work, Non-Collusion and Disclosure Affidavit, Copy of the Connecticut licensed arborist credential for the designated arborist, Current CDL, EHAP, and applicable operator credentials for proposed personnel, Current aerial-device inspection and dielectric-test documentation for each proposed bucket truck, Equipment list and emergency contact/response plan, Certificate of insurance or broker letter demonstrating ability to meet the requirements, W-9 and any vendor forms requested by the Town
- Submit to
- Town of Stafford, Department of Public Works, Warren Memorial Town Hall, 1 Main Street, Second Floor, Stafford Springs, CT 06076
- Duration
- 60 months
- Scope location
- Stafford, CT
Questions about this BID
How do I respond to this Bid from Town of Stafford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Stafford, Department of Public Works, Warren Memorial Town Hall, 1 Main Street, Second Floor, Stafford Springs, CT 06076. For questions, contact John Whetton.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Stafford in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Whetton at (860) 684-1792. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, qualifications, safety record, equipment, response capability, references, contract compliance, operational needs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Stafford?
All active and historical solicitations from Town of Stafford are tracked and searchable. As a city agency, Town of Stafford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed and signed Bid Form and Price Schedule, Acknowledgment of each addendum, Bidder Information and Qualifications form, Three recent references for comparable municipal or utility tree work, No. Review the full document from Town of Stafford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stafford, CT. Review the full solicitation for detailed scope requirements.